Minutes of the Parish Council Meeting held on Thursday 19th July 2018

 in Wall Village Hall at 7:30pm  Draft

 

Present

·         Cllrs: David Mason (Chair) (DM), Kathy Rogstad (V/Chair) (KR), Tim McArdle (TM), Stephen Kendall (SK).

·         Clerk: Brian Alger (BA)

 

 

 

Minutes Number       Number

Description

 

 

 

 

1999

1. Apologies for absence:

Cllrs: Rupert Gibson (County Councillor) (RG), Bob Elliott (BE), John Lamb (JL).

 

2000

2. Minutes of the last meeting:

 

The minutes were approved as being an accurate record of the previous meeting.

 

2001

3. Matters Arising

 

a. Parish Council’s Strimmer

 

(DM) reports that due to the prolonged period of hot and dry weather the grass has not grown therefore very little strimming was required. The grass and hedge opposite the Wall Garage need cutting back. (DM) and (BE) will deal.

 

 

2002

b. The Hollow Project

 

(KR) reports that due to the hot dry spell a lot of the plants have not taken although the area still looks better than before. The gardener has suggested that locals could be supplied with seed plugs to grow on ready for planting. (DM) pointed out that the table and seat final positioning needs to be established. (KR) will give the gardener the go-ahead to order the seat and table in readiness. A decision will then be made on positioning.

 

2003

c. Toilets

(DM) checked the toilets recently and found that the work ordered previously has been carried out but not to a high standard. The painting of the woodwork has been carried out but the rotten wood does not seem to have been removed from the facia boards and painted over.

Lighting in the ladies and gents does not appear to be working and the cistern (newly replaced) is not flushing. (BA)to report faults.

2004

d. Flashing 30mph sign on A6079

 

(DM) reports that the maintenance kit for the permanent sign has now been delivered and is with (BE). Councillors agreed that the sign does appear to be having the desired effect and traffic, overall, appears to be slowing down when warning light flashes.

 

 

2005

e. Grass Cutting

 

The extra cut was carried out in readiness for the fete and grass cuttings removed. No grass cutting has taken place in the rest of the village for some weeks. This may be to do with the hot, dry spell but (DM) made the point that if we do not receive the number of cuts contracted then perhaps we should be asking for a refund. Situation to be monitored.

 

2006

f. Parish Trees

 

(BA) reports that John Harding will be carrying out the work required, as highlighted in the survey, for insurance purposes. It will take about 5 weeks for the permissions to be granted by CC. (DM) pointed out that there is a Beech tree near to the bins on the green which may be dead. If it does not recover after the dry spell, then it may need to be removed.   To be monitored.

 

 

 

2007

 

g. Gully on the Green

 

(DM) will liaise with (JL) and have the work done now that the ground is dry.

 

2008

h. Dog Fouling

 

The problem seems to have been resolved and no further incidents at this time reported. (BA) has signs which can be displayed in the area if needed.  

 

2009

 

i. RoSPA Report

 

Councillors discussed the report and findings. (DM) believes, due to health and safety, there should be a ‘No Flying Kites’ sign on the back green due to power lines. Agreed.

(DM) also states that the seats and table on the green need treating against the weather. He will assess the job and report at next meeting as to what is required.

(DM) the concrete cricket wicket, mentioned in the report, is cracked and as it is no longer used should be removed. (KR) and (SK) will take a look as they have contacts who may have the equipment to remove the concrete.

 

2010

j. Northumberland Local Plan Consultation.

 

A lengthy discussion took place with regards to the plan in which it was agreed that councillors would add their views about the proposals and questions to be asked of CC especially around the areas of Sustainability and Green Belt and how they may affect Wall Village in the future. (BA) will submit the final report to CC.

 

2011

k. Local Transport Plan.

 

(BA) states that the request for our submissions to the Local Transport Plan department have been received.

(DM) asks that we suggest road surfaces in and out of Wall Village, especially down to Brunton Cross Roads, are re-surfaced as they are in a state of poor repair.

The path out of the village towards the Cross Roads is also in need of attention as it is a well-used part of the Hadrian’s Wall Walk.

Traffic enforcing signs into the village (30mph) are weathered and are almost invisible and should be replaced.

 

(BA) to submit report to Local Transport department.

 

2012

l. Campers parking on the green

 

Councillors discussed the concerns of villagers regarding campers parking on the green. (DM) pointed out that campers have 24hrs to camp on the land as long as it does not prevent children from playing in the area. As this is in the bye laws of the village then there is not a lot the Parish Council can do. If the campers are causing noise nuisance or damage, then this should be reported to the police by the residents making the complaint.

 

2013

4. Planning Applications

 

18/01573/LBC Methodist Church alterations – Still ongoing no correspondence from CC yet.

18/01570/Land South West of Quarry House – Still ongoing no correspondence from CC yet.

 

2014

5. Village Hall Report

 

(DM) reports: -

 

Held 1st June.

 

·         Funds – over £10,000.00 in various accounts.

·         Still looking for a permanent secretary.

·         Looking at possible electric hand dryers in the toilets to replace the present worn out units.

·         Further discussion to take place on the new Data Protection regulations and Safeguarding policy. This was due to low attendance of members at the meeting.

·         There was a note of concern regarding the poor state of some of the village hall chairs.

 

              Date of next meeting Monday 3rd September at 7pm.

 

2015

6. Review of Risk Register, Insurance and Finances.

 

(BA) Nothing further for the Risk Register. Finances are online with predicted spending for the year.

 

2016

Date of Next Meeting

 

Thursday 20th September at 7:30pm

 

Any Other Business:

 

(DM) Litter pick to be arranged for Saturday 13th October. Agreed. (BA) to arrange for collection of equipment from CC.

 

(DM) The trees at Halton Grange have not been cut back, will check with (JL) to see if he had chance to speak to the groundsman/gardener at the house.

 

There being no further business meeting closed at 8:55pm.

 


DRAFT

 

Minutes of the Annual Meeting of the Council held on Thursday31st May 2018

 in Wall Village Hall at 7.30pm

 

Present

·         Cllrs: Kathy Rogstad (KR) (Chair), John Lamb (JL), Bob Elliott (BE),

          Tim McArdle(TM), Rupert Gibson (RG) (County Councillor).

·         Brian Alger (BA) Clerk

 

 

 

Minutes Number        Number

Description

Actions

1994

Apologies for absence:

 

Received from David Mason (DM), Stephen Kendall (SK).

 

 

1995

Minutes of the last meeting:

 

The minutes were approved as being an accurate record of the previous meeting.

 

 

 

1996

 

Election of Vice Chair and Representatives

 

Chair: David Mason - Proposed (KR) 2nd (BE)

 

Vice Chair: Kathy Rogstad – Proposed (BE) 2nd (JL)

 

Bonfire Rep: John Lamb - Proposed (KR) 2nd (TM)

 

Village Hall Rep:   Dave Mason - Proposed (KR) 2nd (JL)

 

Councillors agreed that Chair would be rotated.

 

 

1997

 

Chairman’s Report

 

Wall Parish Council Chair’s Annual Report May 2018

 

This last year the Parish Council has been focussing on a number of projects, mainly involving trees.

It is lovely to see the four trees in the North layby which were planted in Dave Westle’s memory and

a simple plaque to commemorate him. It was a good job well done. Thanks to all involved.

The Parish Council are awaiting quotes for works to trees we’re responsible for. We anticipate this to

be expensive, the beech tree in the centre of the village potentially needing the most work. Hence

we regrettably had to increase the precept in anticipation. Our aim is to have a longer-term plan of

work required for the trees, which will help with our future budgeting.

The grass cutting in the village so far has been sporadic and not been without disappointment in that

areas have been missed. This has been pointed out to those responsible and we will continue to

monitor the situation and liaise with those responsible as necessary.

The new activated speed sign at the South entrance of the village is a bonus and we’re extremely

grateful to County Councillor Rupert Gibson for organising this and for the provision of. It can only

help to alert drivers of their speed and encourage them to slow down. Particularly as cars continue

to be parked on the main road at times.

We have some work to do on the play areas which we’ll endeavour to carry out as

time/weather/grants and finances provide. The edges of the back green and the hollow have been

seeded and will hopefully be a lovely wildflower border once established. Our thanks go to Ian

Robinson for his fundraising and effort with this project.

The defibrillator has been moved and has been well housed in the old phone box the Parish has

adopted on the Main Road.

Regarding planning applications, since the withdrawal of the latest application to build a second

property on the old allotments it has been quiet until the application for changes proposed to the

Methodist Chapel. Judging by the plans the rumours of it being a drop-in centre may well be true. I

daresay at the next Parish Council meeting the issue of parking will be discussed and commented on

in our response.

Our thanks go to all those involved in the various activities and projects over the last year i.e. the

strimming group, the annual litter pick, the checking of the footpaths, the maintenance of the

various planters, Christmas tree provision, it’s erection and lighting and to our Clerk who has done a

sterling job in his first full year.

Kathy Rogstad

Chair, Wall Parish Council

 

 

 

`

1998

Any Other Business

 

No other business was raised.

 

 

 

 

 

 

 

There being no further business the meeting closed at 7:35pm.

 

 


DRAFT

Minutes of the Parish Council Meeting

held on Thursday 31st May 2018

 in Wall Village Hall at 7:45pm

 

Present

·         Cllrs: Kathy Rogstad (Chair) (KR), Bob Elliott (BE), John Lamb (JL), Tim McArdle (TM), Rupert Gibson (RG) (County Councillor).

·         Clerk: Brian Alger (BA)

 

 

 

Minutes Number       Number

Description

 

 

 

 

1999

1. Apologies for absence:

Stephen Kendall (SK), David Mason (DM)

 

2000

2. Minutes of the last meeting:

 

The minutes were approved as being an accurate record of the previous meeting.

 

2001

3. Matters Arising

 

a. Parish Council’s Strimmer

 

Strimming commenced on 28th May by local volunteers. The areas which are the responsibility of County Council will be monitored to ensure they are cut.

 

 

2002

b. The Hollow Project

 

(KR) reports that this is ongoing and further seeding is to take place in the near future.

 

2003

c. Toilets

 

(BA) reports that he has contacted CC with regards to the rotten wood and required painting. He has had a reply from CC stating it will be scheduled for attention soon.

(BA) has reported the damage caused to the lady’s toilet block and dripping pipe in gents to CC.

 

 

 

2004

d. Flashing 30mph sign on A6079

 

The flashing 30mph sign has been erected near to Warden View however, it was felt that some adjustment may be needed to allow the sign to be seen better by oncoming motorists. (RG) stated that the council should be getting a tool kit for the equipment which will allow the sign to be adjusted as required.

(KR) suggested that another sign attached to the existing pole with a warning of speed cameras may also help to slow traffic down. (RG) will investigate the possibility of having a speed camera sign added.  

 

 

 

2005

e. Grass Cutting

 

(KR) spoke to Geoff Cairns CC regarding the areas which had been missed on 1st cut and strimming every 3rd. cut. Grass cutting will be monitored by members of the Council to ensure we are getting the correct number of cuts and CC are adhering to the contract. (BA) will inform CC of the extra cut for the Fete which is on 21st July.

 

2006

f. Dave Westle Memorial

 

(KR) Trees look excellent and plaque has now been erected by (JL). and the plaque attached by (DM).  (BE) will attempt to straighten one of the trees which has developed a lean.

 

 

 

 

2007

 

g. Parish Trees.

 

(BA) reported to Council that he has now in his possession quotes with regards to the work needed to make the Parish trees safe and conform with the Insurance stipulations. The cost of the work ranged between £2,100.00 and £600.00. Council agreed that John Harding should be instructed to carry out the work at a cost of £600.00. (BA) will contact Mr. Harding.

 

 

 

 

2008

 

 

 

h. Gully on the green

(JL) will get it done as soon as possible. The ground appears to be drying out now which prevented the work being carried out previously.  

 

2009

 

i. General Data Protection Regulations (GDPR)

 

(BA) reports that Parliament has agreed that there is no need for small Parish Councils to have a Data Protection Controller. The Regulations are 65pages long and most does not apply to Parish Councils. (BA) will monitor any information which is added to the website to ensure it is compliant. Any other information regarding individuals held by the Council should be destroyed if not relevant or ongoing. As the only information held for any amount of time by the Council is concerning Planning Applications, which the Council has already taken advice on, then GDPR should not be an issue. All Councillors are aware of the new regulations.

2010

j. Dog Fouling

 

It has been reported to and witnessed by members of the Council that dog waste (in bags) is being deposited between The Chare and Chapel Lane instead of taking them home or using the bin provided near to the Notice Board. (BA) will laminate some warning notices to be displayed in the area.

 

2011

4. Planning Applications.

 

18/01573/LBC.  Methodist Church, The Chare, Wall NE46 3DU.

 

Council discussed the proposed plans which are mostly internal. There were no objections raised about the work to be completed.

There were however concerns raised about the proposed use of the building and the possible increase in traffic/parking in the village which is already experiencing problems.

(BA) will reply to the Planning Department with the issues raised and object on the Councils behalf until we have clarification on the points raised.    

 

 

 

2012

5. Village Hall Report

 

(DM) not present but left typed report for (BA).

 

AGM held 30th April.

 

·         Annual Accounts handed over to Parish Council

·         Same officials appointed but still no Secretary. Chris Jones is temporary minutes secretary / David Easby is temporary booking coordinator, Secretary required as a matter of urgency.

·         Volunteers will be sought to organise fundraising efforts without which the hall will become unviable in time. D Watson (Chairman) emphasised that this is a community facility and requires the support of the whole community. Note: - A large majority of the present committee are significantly beyond retirement age.

·         Joan Proudlock has handed over a large number of photo’s (many mounted on 4 display boards) which are now stored in the Hall and can be brought out at events such as the Village Fete. They depict past events and local people.

 

 

·         Date of next meeting 1/6/18 at 7pm.

 

2013

6. Review of Risk Register and Finances

 

(BA) presented the end of year Audit and Finance returns which were approved by Council.

 

2014

7. Precept

 

(BA) informed the meeting that the 1st payment has been received.

2015

8. Date of next meeting

 

Thursday 19th July 2018 7:30pm.

2016

Any Other Business

 

(BE) has had a request from Susie Swann who asks if paint can be acquired and purchased by Council for the village bus stop. Council agreed.

(BE) expressed concern that the trees outside Halton Grange were encroaching onto the footpath. (JL) will speak to groundsman and inform him of the situation.

 

(DM) Possibility of 2 litter picks each year starting this Autumn. Agree. Date to be fixed next meeting.

(DM) Stream on Mike Douglas’s land adjacent to ‘Old Lane’, just below the stile, is partially blocked again and is flowing over onto the lane washing away the edge of the tarmac surface. Potholes are also getting worse. (JL) states that the potholes have been repaired and water is no longer washing over the road he will, however, speak to Mike Douglas.

Chair for next meeting Kathy Rogstad (KR)

 

There being no further business meeting closed at 9:05pm



DRAFT

 

Minutes of the Parish Council Meeting held on Thursday 22nd March 2018 in Wall Village Hall at 7:30pm

 

Present

·         Cllrs: Kathy Rogstad (Chair) (KR), Bob Elliott (V.Chair) (BE),  David Mason (DM), John Lamb (JL), Rupert Gibson(RG) (County Councillor).

·         Clerk: Brian Alger (BA)

 

 

 

 

Minutes Number       Number

Description

 

 

 

 

Actions

1977

1. Apologies for absence:

Stephen Kendall (SK), Tim McArdle TM

 

 

1978

2. Minutes of the last meeting:

 

The minutes were approved as being an accurate record of the previous meeting.

 

 

1979

3. Matters Arising

 

a. Parish Council’s Strimmer

 

DM states he has 8 volunteers but has not had a meeting as yet but will be organising one for after the Easter period.

 

 

 

 

 

 

DM

1980

b. The Hollow Project

 

(KR) has been in touch with Ian Robinson and reports that an invoice will be forthcoming in regard to the completed work.

There appears to be a lot of water lying on the green at present which will need to be monitored.

 

 

 

 

BA

1981

c. Toilets

 

(BA) reports that they are in need of repainting especially the facia boards which appear to be rotten in places.

(BA) to contact CC.

 

 

 

 

 

BA

 

 

 

1982

d. Flashing 30mph sign on A6079

 

(RG) states that the funding is now available for the erection of the post and sign at the area agreed near to Warden View. (BA) will sign the agreement on behalf of the Council for the work to be completed soon.

 

(RG) also brought to the attention of the meeting that the pot holes on Chapel Lane would be repaired by CC.

 

 

 

 

 

 

 

1983

e. Grass Cutting

 

To be monitored when the cutting commences at the end of March.

 

 

 

 

 

 

 

 

 

 

 

 

1984

f. Defibrillator/Phone Box

 

(BA) reports that the electrician has been booked to move the equipment from the Village Hall to the phone box on Monday 9th April.

 

 

 

 

 

BA

 

 

 

 

 

 

 

 

 

1985

 

g. Dave Westle Memorial

 

(DM) has spoken to the family of Dave Westle and has agreed the wording for the memorial plaque. (JL) will erect a cut down telegraph pole and attach it to that. Council agreed on a gold effect plaque.

(BE) states he has placed protectors around the new memorial trees.

 

 

 

JL, DM

 

 

 

1986

 

 

 

h. Parish Trees

(KR) states that considering the report submitted by CWTS we need quotes by various tree surgeons to proceed with any urgent work identified in the report. (BA) will contact 3 tree surgeons.  

 

 

 

 

 

BA

 

1987

 

i. Gully on the green

 

This work still needs to be done but hampered by wet weather and sodden ground. (JL) (DM) will deal when the ground is dry.

 

 

JL, DM

1988

j. General Data Protection Regulation

 

(BA) reports that he has read the information with regards to the new legislation and that it should not affect the Council too much and will be attending a training session held by CC.

 

 

 

BA

1989

4. Planning Applications.

 

NIL.

 

 

 

 

1990

5. Village Hall Report

 

DM reports as follows;

 

·         Meeting held 29th January 2018

·         Kate McBride has resigned as Secretary but is still responsible for bookings until AGM. New secretary is sought.

·         Chairman has met with Duncan Wise from Dark Skies.

·         Thanks to Parish Council for waiving embargo on alcohol sales on premises.

·         Treasurer – total funds - £9,306.00

·         Inspection of fabric of building indicates that several maintenance projects should be considered to keep the hall in good repair. Initial cost estimates showed that there would be insufficient funds to carry out all of this work.

To help plan for this possible work it was agreed that hire charges would be increased from £12.50 to £14.00 per session for locals and £28.00 for non-local hire. The last increase was in 2011. This is to be ratified at the AGM.

 

 

·         Date of next meeting 30/4/18 at 7pm.

 

 

1991

6. Review of Risk Register and Finances

 

(KR) asked if the insurance company providing cover for the Parish Council should be informed of the new location of the defibrillator into the telephone box and also inform them of the new speed sign, once erected, as this is an expensive piece of equipment for which the Parish Council is responsible. (BA) to contact Came and Co.

 

 

 

 

 

BA

1992

7. Precept

 

(BA) informed the meeting that the Precept for 2018/19 has been submitted.

 

1993

8. Date of next meeting

 

Thursday 31st May 2018 7:30pm.

 

 

 

 

 

 

Any Other Business

 

Chair for next meeting Kathy Rogstad (KR)

 

 

There being no further business meeting closed at 9:05pm

 

 

 

 

Minutes of the Parish Council Meeting held on Thursday 18th January 2018 in Wall Village Hall at 7:30pm  DRAFT

Present

Cllrs: David Mason (Chair) (DM), Kathy Rogstad (Vice Chair) (KR), Rupert Gibson (RG) (County Councillor). Bob Elliott (BE), Tim McArdle (TM), Stephen Kendall (SK)

Clerk: Brian Alger (BA)

Minutes Number        Number

Description

Actions

1958

1. Apologies for absence:

Apologies were received from Cllr: John Lamb (JL)

1959

2. Minutes of the last meeting:

The minutes were approved as being an accurate record of the previous meeting.

1960

3. Matters Arising

a. Parish Council’s Strimmer

(DM) Hopes to have a meeting on 7/2/18 to organise rotas.

DM

1961

b. The Hollow Project

(KR) reports that there have been no further developments since our last meeting.  She will chase up the invoice for work completed.

KR

1962

c. Toilets

(BA) CC have been contacted regarding the faulty lights. Electrician will check both interior and exterior lighting.

BA

1963

d. Flashing 30mph sign on A6079

(RG) states that CC will fund the full amount with regards to purchasing, installing and maintaining a traffic speed sign on the A6079 Wall (South). The equipment will be supplied by Unipart Dorman and positioned near to Warden View. Council agreed to the proposal. (RG) will be at County Hall next week when he will set the wheels in motion and order the equipment.

(KR) A resident has queried the placement of the speed sign at North end of the village being too far away from the 30mph sign. Council agreed that the sign was in the best position.

 RG

1964

e. Grass Cutting

(BA) reports that he has contacted CC regarding lack of strimming on the bankside near Warden View. This will be included in the coming grass cutting season.

1965

f. Defibrillator/Phone Box

(BA) Electrician stated that he would move the equipment early in the New Year. As yet it has not been moved. (BA) will make enquiries.  

BA

1966

g. Dave Westle Memorial.

Four trees have now been planted on the lay by North of the village. Council agreed that a memorial plaque should also be added with an inscription dedicated to David. The exact wording will be dependent on consultation with Jemima. (DM) and (KR) will deal.

DM, KR

1967

h. Parish Trees

(BE) stated that he was a little disappointed with the report submitted. We asked for a risk assessment on behalf of the Parish Council insurance company however, the report is more concerned with the state of the trees and required pruning etc. as oppose to the risk factor. The accompanying plan of the trees had not been provided by the firm compiling the report. It was decided that Council would wait for the plan before making any decisions and discuss at the next meeting. (BA) will circulate the plan once he receives it.

BA

1968

i. Gully New Lane

(DM) states that there is nothing else the Parish Council can do in this matter. The blocked drain has been reported to CC and this can now be removed from the Agenda. Council agreed. 

DM

1969

j. Village Hall Governing Document(waver)

The Parish Council, who act as Custodian Trustees for Wall Village Hall, have been approached by the Village Hall Committee about functions held at the Hall and specifically in relation to a restriction on the original Governing Document which prevents the sale of alcohol on the premises. It was felt that this restriction, which was added many years ago, is now out of date. It is common practice to allow alcohol to be served at functions today. It was agreed to waiver the restriction and a document was prepared and signed by (DM) and (BE) to this end.

1970

k. Gully, on the green

(DM) it is still too wet to make a repair. When the field has dried out the cover will be replaced.

DM

1971

4. Planning Applications.

NIL.

1972

5. Village Hall Report.

1.Last meeting held Mon 4th Dec 17.

2.Quote for replacing gutters - £1,598.00

3.Finances - £3,030.00 in Current Account £7,300.40 in Virgin Account includes £121.85 Fireworks money however the collection from the Fireworks event has not been received as yet.

4.Some minor repairs to the hall will be undertaken by Committee members. Grant Aid being investigated in relation to replacing the roof.

5.Events -10/2/18 Church Fundraising – Tickets £7.50 includes food. May – Wedding.  17/6/18 - Open Garden (for church) Village Hall Committee members will proved tea in Village Hall.

6.Committee have a vacancy for a new Secretary.

7.Next meeting – Mon. 29/1/18.

1973

6. Review of Risk Register and Finances

(BA) delivered financial report and current funds available.

(DM) queried whether Risk Register should reflect the new banking arrangements now that the bank account is online. (BE) will draft a new Risk Assessment in relation to the new set up. (DM) also pointed out a couple of amendments which need to be addressed. (BA) will update the register.

BE,BA

1974

7. Precept.

(BA) Informed the Council that perhaps the agreed 5% increase in the Precept was not enough to cover any unexpected expense and in view of the report on the Parish trees. Council agreed. (BA) to contact CC as Precept has already been submitted with a view to resubmitting an amended request.

BA

1975

8. Letters of thanks

Three letters were received from residents thanking the Parish Council for their Christmas gift. These will be filed.

Council agreed to send a letter of thanks and bottle of wine to Geoff and Pauline Harrison for the use of their electricity to light the village Christmas Tree.  

BA, KR

1976

9.  Any other business

Chair for next meeting will be Kathy Rogstad (KR)

(SK) has received a complaint from a resident complaining about parking on the pavements especially at the entrance to West Farm Court making it difficult to drive out. (DM) will speak to resident involved.

Date of next meeting:

Thursday 22nd March 7:30pm

There being no further business meeting closed at 9:05pm


Minutes of the Parish Council Meeting held on Thursday 23rd November 2017 in Wall Village Hall at 7:30pm   DRAFT


Present; Cllrs: David Mason (Chair) (DM), Kathy Rogstad (Vice Chair) (KR), Rupert Gibson (RG) (County Councillor). Bob Elliott (BE), John Lamb (JL), Tim McArdle (TM)

Clerk: Brian Alger (BA)

  

Description

Actions

1938

1. Apologies for absence:

Apologies were received from Cllr: Stephen Kendall (SK)

1939

2. Minutes of the last meeting:

The minutes were approved as being an accurate record of the previous meeting.

1940

3. Matters Arising

a. Parish Council’s Strimmer

(DM) reports that there are possibly 7 volunteers for the strimmer rota next year.

(BE) will purchase a new harness for the strimmer before the start of the new season.

BE

1941

b. The Hollow Project

(KR) reports that there have been no further developments since our last meeting. Overhanging branches are still a concern. (DM) will contact council and request branches are cut back near to the toilets and areas overhanging the new Hollow Project. John to cut back branches adjacent to the green.

DM

1942

c. Toilets

(BA) The ivy from around the toilets has now been cleared by the County Council. The lighting still seems to be faulty however, a fault report has been submitted to CC. (BA) will monitor. 

BA

1943

d. Flashing 30mph sign on A6079

A discussion took place over the NCC proposal of establishing one point of contact for the purchase and maintenance of interactive traffic signs. The cost would still fall on the Parish Council to purchase and pay the maintenance fees. (RG) stated that he is still hopeful that CC will be in a position to finance the purchase of traffic calming measures and this is ongoing. It was agreed that WPC will not opt into the proposed scheme at this time. RG suggested that a permanent sign may be funded out of CC budget.

1944

e. Grass Cutting

(BA) reports that after questions were raised at the last meeting concerning the number of cuts undertaken by CC this year that he has now had a reply from CC which shows that we have had the required amount as outlined in the contract. (DM) confirms that he has kept a record and this would appear to be right. (BA) will liaise with the CC in future and supply them with the date of the village fete to arrange the extra cut.

(DM) asks if we are happy with CC cutting the grass next year or should we put it out to tender. Councillors agreed that we should continue with CC as quotes in the past were more expensive than those quoted by CC.

There was concern that the grass at Bankside near warden view was not being cut. (BA) will bring this to the attention of CC.

BA

BA

1945

f. Defibrillator/Phone Box

(BA) has been in touch with the electrician who works on behalf of the Stephen Carey Trust and he will be in a position to move the equipment to the phone box early in the new year. The electrician stated that he would be able to obtain signage from the Trust and apply it to the box. There was a question about the green light being too strong on the defibrillator and he will remove that as the phone box has lighting. Entry to be placed in news letter regarding the move.  

BA

1946

g. Parish Council Website

(BA) reports all is going well. Council agreed to remove this from the agenda and (BA) to report any problem in the future if necessary. 

BA

1947

h. Dave Westle Memorial

(BE) has placed an order with Trees Please Ltd., for the 4 trees to be planted at the layby. (BA) showed the Councillors the plan from CC indicating where the trees can be planted and distances required from the main road. (BA) will pay deposit to Trees Please Ltd., and send cheque to CC for the required licence.

BA

1948

i. Meeting with Humshaugh Parish Council

(DM) As the meeting was predominantly to discuss ways of shared grass cutting with HPC and in view of the fact that WPC has agreed in this meeting to continue the contract with CC in relation to grass cutting then there is no need to meet with HPC. To be removed from agenda. 

1949

j. Parish Trees

(BE) reports that he has had several quotes with regards to the survey of the Parish trees and that Colin White Tree Surgery Ltd., has been instructed to carry out the survey on behalf of WPC. This will be at a cost of £195.00. There will be a report produced outlining any immediate or future concerns and possible costs involved.

1950

k. Gully, New Lane

Following concerns raised by (RG) with regards to water running down New Lane and a blocked cundy (DM) reports that he and (BA) visited the site in question and found that the cundy was clear and was not the cause of the problem. A blocked gully on the main road was the more likely problem.                       (BA) to report blockage to CC.

(DM) raised the problem of water apparently being diverted in the fields adjacent to Old Lane which is having a direct effect on the course of the water running onto Old Lane. A small waterfall at the side of the road is now just a trickle and in wet weather the water is pouring onto Old Lane which was not the case in the past. (DM) suggested possible involvement by DEFRA as there are regulations in place involving the diverting of streams. (BE) stated that WPC should not get too involved with this as the problem was mostly on private land.

BA

1951

4. Planning Applications.

Planning application 17/02723/FUL – erection of house on land West of Chapel Lane – Withdrawn!

1952

5. Village Hall Report.

(DM) Nothing to report at this time as meeting has not taken place.

BA

1953

6. Review of Risk Register and Finances

(BA) Nothing to be added to the Risk Register. Please see item 7 with regards to finances.

BE,RG

1954

7. Precept.

(BA) outlined the spending for this financial year and pointed out that  WPC would be left with a balance of £200.00. Council agreed that this was not a sufficient buffer should we encounter any unforeseen bills over the next financial year. It was therefore agreed that an increase of 5% should be added to the precept requirement 2018-19.

BA

1955

8. Pensioners gifts and Christmas tree

(DM) at this time we have 59residents who are eligible and possibly 2 more. It was agreed that the usual gift of chocolates and vegetables would be handed out and that distribution would take place on Saturday 16th December.

(JL) will provide a Christmas tree for the green and also look into planting a live tree which serve the village in future years.

DM

JL

1956

9. Donations

Councillors agreed the following donations.

Royal British Legion for purchase of wreath and donation £68

Bonfire fund £150.00

Citizens Advice Bureau £50.00

Air Ambulance £150.00

Tynedale Hospice £150.00

Northumberland Domestic Abuse Services £50.00

Northumberland Theatre Company £25.00

Date of next meeting:

Thursday 18th January 7:30pm

1957

8. Any Other Business

(RG) reports that the hedges from Wall Village to Brunton Crossroads will be cut twice a year after complaints made by local residents and walkers.

(RG) reports that CC are dealing with potholes throughout the county and will be placing Chapel Lane on the list to be repaired.

(DM) the gully on the green has not as yet been fixed. (JL) and (DM) agreed to attempt a repair when the ground is less waterlogged.

(JL) reported that the Bonfire and Fireworks night was a great success and raised £415.00 on the night which is a good start for next year’s event.

(KR) will purchase winter pansies etc. for the planters for the winter display.

(DM) raised the question of parking in the village in relation to the Methodist Hall. If it is to be used as a drop in centre then there may be problems with extra vehicles in the village where parking is already restricted. Council agreed to monitor the situation as and when the hall opens.

There being no further business meeting closed at 9:35pm



Minutes of the Parish Council Meeting held on Thursday 21st September 2017 held in Wall Village Hall at 7:30pm       DRAFT

Present

Cllrs: Bob Elliott (Chair) (BE), Stephen Kendall (SK), Kathy Rogstad (Vice Chair) (KR), David Mason (DM), Rupert Gibson (RG) (County Councillor).

Clerk: Brian Alger (BA)

                                                                                            Number

Description

Actions

1917


1. Apologies for absence:

Apologies were received from Cllrs: Tim McArdle (TM), John Lamb (JL).

1918


2. Minutes of the last meeting:

The minutes were approved as being an accurate record of the previous meeting.

1919




3. Matters Arising

a. Parish Council’s Strimmer

The rota continues to run successfully however (BE) states that the accessories such as the harness may need attention/repair in the near future.

1920




b. The Hollow Project

(KR) reports that clearing has taken place and will be followed by rotavating and planting in the prepared areas. The villagers will also be made aware and encouraged to plant as well. The overhanging branches on trees may need to be cut in that area by County Council as it is envisaged that the area will be used more. (DM) will look into this.

DM

1921



c. Christmas Gifts

(DM) has a list of villagers who are eligible to receive gifts. He will check the numbers before ordering items to be distributed to the pensioners. Date for distribution to be discussed at next meeting.

DM

1922

d. Toilets

(BA) reports that that the ivy has not as yet been removed from the outside walls but is due to be done in October, he will monitor the situation. It has been reported that there is a fault with the outside lighting which is on during the day – (BA) to contact council in order to fix the fault.

 BA

1923

e. Flashing 30mph sign on A6079

(RG) states that he is still pushing for funding from County Council for the erection of permanent traffic calming signs in the village. It appears that there will be a permanent post fitted on land near to Warden View.

The council have received the results of the recent traffic survey which indicated that the average speed through the village by vehicles was above the 30mph limit. Following the analysis of the survey the County Council informed the Parish Council that the village did meet the criteria required by Northumbria Safety Roads Initiative for consideration of additional measures and the data has been forwarded onto them by the County Council.

BA

1924

f. Grass Cutting

Questions were raised as to the frequency that grass cutting was undertaken in the village and whether or not we have had the requisite amounts of cuts over the period agreed. We certainly did not get the extra cut for the village fete. (BA) to look into this and possible refund.  

BA

1925

g. Defibrillator/Phone Box

The Defibrillator was to be moved to the phone box.  This, as yet, has not taken place. (BA) will make enquiries with the electrician who was going to carry out the move.

BA

1926

h. Dark Skies

The Dark Skies proposal is now in the hands of the Village Hall Committee.

1927

i. Parish Council Website

(BA) The website is running well and some new items have been added. He will be arranging for the updated data to be added in due course now that the bank transfer has been completed to Lloyds. 

1928

j. Dave Westle Memorial

(BA) informed the meeting that the County Council agreed to the plan for trees to be planted on the lay by but there would be a £100.00 charge to draw up the licence. Council members agreed to this and (BE) is getting quotes for the 4 trees required.

BE

1929

k. Meeting with Humshaugh Parish Council

(BA) will attempt to arrange a meeting now the holiday period is over, hopefully in October.

BA

1930

l. Parish Trees

(BE) has been looking into the situation in order to comply with the requirements of the insurance company. He has contacted three local tree surgeons for prices for the necessary survey, prior to work being done. (RG) also states that he knows of a tree surgeon who may be able to help with a quote for a survey and will report back once he has spoken to him.

BE

1931

m. Gully New Lane

(BA) informed the meeting that a letter has been sent and awaiting a reply, he will chase up if no reply received.

BA

1932

n. Pavement between Wall and Brunton Crossroads.

The council received a number of concerns from local residents with regard to the footpath used regularly by walkers in this area and forms part of the Hadrian Wall footpath. The hedges are overgrown and causing narrowing to the footpath and pedestrians and backpackers are forced onto the road which is dangerous. (RG) who was also contacted by local residents, states that he has spoken to Glen Sanderson, who is the councillor responsible for the Highways department and who is also Chair to the National Park Committee. Glen Sanders has apparently promised a letter outlining what is to be done. (RG) is confident that the problem will be sorted next year and this will hopefully alleviate the problem.

BE,RG

1933




4. Planning Applications.

Planning Application – 17/02132/FUL - Garage conversion West Farm Court has now been passed.

Planning Application – 17/02723?FUL – Erection of house land West of Chapel Lane – Ongoing with no further updates to report, 16 objections lodged.

1934

5. Village Hall Report

DM reports as follows;

Meeting held 4th September 2017

The Village Hall is in need of repair/updating. There is Ivy growing on the outside which will need to be removed, the roof and guttering will need attending to in due course. The lighting within the hall is not up to date and the heating will be reviewed in due course. The Village hall is looking into grants available for any work needing to be done. 

£1734 in Current Account at date of meeting.                £7400.00 in Savings Account.

Hog roast made over £800 towards Bonfire Fund.

The Village Hall is now dealing with Dark Skies Proposal.

As a result of an enquiry for a wedding reception to be held at the hall next year it has been pointed out that there cannot be a paid for bar within the hall. Suggested that if alcohol is to be sold it should be from a gazebo outside.

It has been suggested that the Parish Council report to the Village Hall in future regarding meetings. This information can be accessed online.

Date of next meeting 4/12/17 at 7pm.

1935




6. Review of Risk Register and Finances

(BA) the back green (sunken slab) has been added to the Risk Register.

The problem still needs to be sorted which is in hand. It may need (JL) to provide mechanical assistance.

(BA) reported that the bank transfer has now taken place and we are now online with Lloyds banking.

1936


7. Date of next meeting  

Thursday 23rd November 7:30pm

1937





8. Any Other Business

(KR) mentioned that the weeds in the village have not been treated for some time and damage is now being caused to the footpaths and roads. (RG) states that this is a matter for highways and should be done. Council agreed to add this to the Local Transport Plan.

Chairman for the next 2 meetings will be (DM)

There being no further business meeting closed at 9:05pm


Minutes of the Parish Council Meeting held on Thursday 20th July 2017 in Wall Village Hall at 7:30pm                       DRAFT

Present

Cllrs: Bob Elliott (Chair) (BE), Stephen Kendall (SK), Kathy Rogstad (Vice Chair) (KR), Rupert Gibson (RG) (County Councillor).

Clerk: Brian Alger (BA)

Minutes Number        Number

Description

Actions

1891

1. Apologies for absence:

Apologies were received from Cllr. Tim McArdle (TM), David Mason (DM), John Lamb (JL).

1892

2. Minutes of the last meeting:

The minutes were approved as being an accurate record of the previous meeting.

1893

3. Matters Arising

a. Parish Council’s Strimmer

The rota continues to run successfully

1894

b. The Hollow Project

(KR) reports that funds are available and work will start in the Autumn.

1895

c. Follow-up from RoSPA Report

(BA) the report from RoSPA in June was not particularly good and although the equipment passed the inspection there were a number of faults highlighted mostly involving the swings. The report suggested that the council should look to replacing the swings. (BA) is in the process of obtaining estimates for the work and looking into various grants which may be available. (BE) will look into repainting the goal posts.

BA, BE

1896

d. Toilets

(BA) reports that County Council have agreed funds for the removal of the Ivy and this will be done after nesting birds have left. There was concern that the automatic switching for the lights may not be working. (BA) to look into this.

 BA

1897

e. Flashing 30mph sign on A6079

Quite a lengthy discussion over road safety and funding for traffic calming measures through the village along the A6079. (RG) reported that there may be funding available from County Council. Although the priority is on villages with schools Wall should get traffic calming signs and poles. It was decided that WPC would wait until a decision is made by County Council on its budget before continuing with considering funding a system. (KR) pointed out that maintaining such a system would be costly. 

(BE) raised concerns about heavy traffic, quarry lorries and logging lorries) using the A6079. There seems to be an increase in the number passing through, and extension of the times of day involved. (BA) to look into the restrictions in time and numbers (if any) and also try to obtain results from recent traffic survey(which it is assumed has been conducted on behalf of the County Council). 

BA

1898

f. Grass Cutting

The village did not get the extra cut for the village fete event. Contact in council to be spoken to regarding this.

DM,BA

1899

g. Defibrillator/Phone Box

The Defibrillator will be moved to the phone box in due course. Awaiting installation which has been arranged.

BA

1900

h. Dark Skies

In the absence of any response from Allendale Estate, it is assumed they do not object to the Village Hall Dark Skies Status. It is not clear what else is required of the Council, as it now seems to be a matter for the Village Hall Committee.  (BA) to make enquiries re the current position and will speak to Katherine (previous Clerk).

1901

i. Parish Web Site

(BA) reports that the web site is running well and is up to date with requirements for transparency. He has also added a News, Events and Useful Contacts page. This gives links through to various council departments and reports on upcoming events and news in Wall and surrounding areas.  He pointed out that the funding for the website would need to be raised as only 10 pages are available at present which is not enough for the amount of data needed. The cost now is £4.99 a month for 10 pages and would rise to £9.99 a month for unlimited pages. Council agreed increase.  

BA

1902

j. Christmas Tree

(BA) has spoken to Forestry Commission contact who basically stated that the trees they grow are not advisable as they are designed to grow tall without bushing. (BA) to look into obtaining from a commercial grower and cost.

BA

1903

k. Dave Westle Memorial

It was decided that the best option would be to plant trees on the lay by and that Rowan and Whitebeam would be ideal. (KR) suggested that it would be handy to have a map of the area so the Council can indicate where the trees are to be placed when requesting permissions from County Council. (BA) to contact David Brooks at County Council re permissions. 

BA

1904

l. Meeting with Humshaugh Parish Council

(BA) to liaise with Humshaugh Parish Council with a date for a meeting

acceptable to both.

BA

1905

4.  Planning Applications.

Planning application 17/02132/FUL

The Byres 1, West Farm Court, Wall NE46 4DW. (BA) has entered concerns regarding the conversion to the County Council with regards to extra traffic using the access road to the property and parking. Any right of access to be maintained.

(BA) reports that planning application 17/01479/FUL Hadrian Hotel conversion has now been passed.

BA

1906

5. Village Hall Report

  • (BE) read out (DM)’s report:
  • Meeting held 3rd July 2017
  • (DM) informed them that it was probably not legal to report on the Parish Council meetings until the minutes were ratified at the next meeting but did however suggest that anyone interested could look on the web site.
  • £2260 in Current Account at date of meeting but real balance was about £1300 taking into account unpaid cheques etc. About £7000.00 in Savings Account.
  • It was agreed to hold one fundraising event each year e.g. BBQ, Hog roast, Burns Night, Coffee Morning.
  • Suggestions would be welcomed on what might be done to improve the hall/increase its use in the long term.
  • There will be a meeting in the Hadrian Hotel at 8pm 25/7 to discuss fundraising event in aid of the bonfire (Sun. 3rd September).
  • Comments have been passed by individuals who distribute the ‘Newsletter’ suggesting that distribution is becoming a problem. It was suggested that the Newsletter might be displayed on the web site (Wall Parish Council) or a Facebook page. Overall this is a PCC matter as they finance the Newsletter. (DM) has spoken to Allison who will bring it up at the next PCC meeting. She believes if it would be easier done electronically but in the past has been rejected by PCC.
  • Date of next meeting 4/9/17 at 7pm.

1907

6. Review of Risk Register and Finances

No new risks were raised, except for the Gully at back of Green, see 8 below.

BA reported on the spend to date for the current financial year.

1908

7. Parish Trees Safety

(BE) The trees in the Parish should be surveyed to ascertain any problems that may exist with regards to safety, and it appeared that it might be necessary to draw up a plan of action based upon the survey. (BA) has made enquiries regarding this issue and it appears to fall within the insurance maintained by the Council. The Council needs to ensure it complies with any requirements in this respect by Council insurers; (BA) will contact insurers and obtain recommendations and procedures to comply with any safety concerns.

BA

1909

8. Gully at back of Green.

Investigate flagstone which appears to have collapsed and place on Risk Register as this may be a safety risk.

BA

1910

9. Date of next meeting   Thursday 21st September 7:30om

1911

10. Any Other Business

(RG) expressed concern about water on New Lane causing a hazard. The water is from the burn which runs into the cundy with accumulating rubbish and leaves being the cause of the overspill. The County Council have fixed their part but the burn is on private land and is the responsibility of the land owner. (BA) to write a letter to the farmer who is believed to be owner, checking whether he is indeed the land owner, and if so, expressing concerns and asking for the problem to be rectified.

BA

1912

11. Kielder Cycle Race

(RG) asks if the Tour of Britain Cycle Race which takes place in September and has a stage which passes to the North of this area be placed on the news section of Wall Parish Council web site. (BA) to update with times and route etc.

BA

1913

12. Chollerford Bridge

(RG) states that work will be starting on Chollerford bridge in September for a period of approx. 4 weeks 9am – 3.30pm. This includes pointing and footpath upgrades. However there will be traffic lights in place and the bridge will not be closed. 

1914

13. Local Transport  Plan

Received from County Council with a request for suggestions for the top 3 highway and transport issues in our area.

Discussed and the Council had previously raised 2 concerns(speed of traffic through village and traffic speeds on double bends B6318 at Saint Oswald’s Hillhead Farm) which will be repeated together with another regarding parking on main street (A6079) on footpaths and roads causing obstruction to traffic and parking on footpaths around the village.

BA

1915

14. Speeding in Village

(KR) stated that she has had complaints from residents re excessive speeds by motorists around the village green area. This is a problem as there are children and dog walkers in the area on a regular basis. Place article in Newsletter.

BA

1916

15. Path Clearing –message from (DM) in his absence - A great response on the hottest day of the year. Thanks to all involved including (especially) Rebecca who probably saved all our lives with refreshments. Also drew favourable comment from NCC.

There being no further business meeting closed at 9:35pm




Minutes of the Annual Meeting of the Council held on Thursday 11th May 2017 in Wall Village Hall at 7.30pm (Draft)

PRESENT:     Cllrs: Kathy Rogstad (KR) (Vice Chair), John Lamb (JL), David Mason (DM), Bob Elliott (BE) Stephen Kendall (SK) Katherine Collier (KC) (retiring Clerk) Brian Alger (BA) Clerk

1891       Apologies for absence:

Received from Rupert Gibson (RG) and Tim McArdle(TM).

1892       Minutes of the last meeting:

The minutes were approved as being an accurate record of the previous meeting.

1893       Election of Vice Chair and Representatives

Vice Chair  - Kathy Rogstad  Proposed (JL)  2nd (BE)

Bonfire Rep.  John Lamb  Proposed (KR)  2nd (DM)

Village Hall,  Dave Mason  Proposed (KR)  2nd (JL)

Councillors agreed that Chair would be rotated with (BE) as chair for the next two meetings.      

 

1894       Co-Opted.

Councillors agreed to Co-Opt Stephen Kendall as a councillor to serve on Wall Parish Council.

Proposed   (KR)    2nd (BE)

1895       Chairman’s Report

The following report was written by KR.

Wall Parish Council Acting Chair’s Annual Report May 2017

In order to help write this report I read through the minutes from the last 12 months. It served as a poignant reminder of what a great Chairman and friend Dave Westle was. His presence, influence and wisdom is sorely missed.

Dave’s passing obviously left the Parish Council without a Chairman. As vice-chairman I have stepped into the breech and would like to thank everyone (including past and present Clerks) for their full support and guidance.

I believe that as a Parish Council we have achieved a great deal over the past 12 months to keep the Parish neat and tidy and modernise. Some of our achievements may not seem enormous but sometimes the small things have a noticeable impact. For example, the new waste bin in the North lay-by seems to be helping to keep this entrance to the village more litter free.

One of our larger achievements is taking over the cleaning of the public toilets meaning the village retains this asset for the wider community. Thanks go to Alan Dryden for keeping them in a good state of cleanliness.

Thanks should also go to Mr and Mrs Longlands who maintain the planters at the South entrance to the village which always looks welcoming. It’s a shame others don’t seem to value the importance of the entrance to the village and clearly felt it acceptable to remove a tree on County Council owned land that was in front of their property.

The creation of the Parish Council’s website is another major achievement. Our thanks go to Bob Elliot and his daughter for creating it, updating it and the Clerks (past and present) for uploading the information we are required to publish.

The purchase and installation of the defibrillator was a fantastically quick addition to the village. Our thanks go to Rose Lewis and all those who donated towards it. The Parish Council have agreed to meet the costs of maintenance so on-going fund raising isn’t necessary and is able to use spare funds to re-site it in the phone box on Main Street.

Regarding the old allotment land, it remains to be seen what happens to this piece of land and if/when the property that planning permission has been granted for, will be built. The community did a fantastic job in coming together to put a strong case forward for the prevention of 2 dormer bungalows being built on this land also.

The village looks well maintained thanks to the Strimming Group, which will continue its good work from this month. Thanks goes to David Mason for organising a planning meeting and rota for the members of the group.

November’s bonfire was a success once again with a fantastic firework display. A meeting has already been held to plan a fund raising event in September.

Our thanks also go to Mr and Mrs Harrington for keeping an eye on the footpaths and reporting in any problems and to the Harrison’s for allowing us to use their power supply for the Christmas tree lights and to Mike Douglas for supplying the tree. It is hoped that a permanent Christmas tree will be planted for the benefit of the village and last for several years to come.

Katherine Collier has been an outstanding Clerk for nearly 4 years. We are grateful to her for her commitment, diligence and efficiency and for helping with the handover to our new Clerk Brian Alger, who is already doing a brilliant job. Brian’s recent employment has brought about changes for the Parish Council in the way it employs Clerks, meaning we are now officially an employer. Our thanks go to Bob Elliot for helping with the process, contract writing and for taking the lead on setting up on-line banking for the Parish Council, which will make the payment process easier.

The village litter pick was well attended this year and had a real community feel to it. The village looks good and can only be improved upon once The Wildflowers Project has begun - potentially in the Autumn with the preparation work due to start then. Our thanks go to Ian Robinson for instigating and progressing this project.

Regarding the play equipment, it is anticipated grants will be applied for to help with the costs of renewing the toddler swings and maintain the larger swings.

I’d like to offer a warm welcome to our new Councillor Stephen Kendall and thank him for initially showing an interest in being a Parish Councillor and for joining us.

It is important that we continue to maintain this wonderful rural Parish we live in to the benefit of the community and pursue those things that will further enhance or protect our environment. One such project would be the installation of a permanent speed activated sign to try and slow drivers through our village approaching from the South. The mobile unit that Rupert Gibson County Councillor organised makes a noticeable difference to traffic speed approaching from the North when present.

Throughout the year Councillor Gibson has been a great support, not least when many residents were objecting to planning applications that would have had a massively detrimental effect to the area.

It was a relief to the village that our local pub is still in existence and will hopefully go from strength to strength. We wait with interest what happens to the Methodist Chapel but must keep watch that the parking problem in the village isn’t further exacerbated

Kathy Rogstad

Vice-Chair Wall Parish Council

1896       Any Other Business

No other business was raised.

There being no further business the meeting closed at 7:40pm.


Minutes of the Parish Council Meeting held on Thursday 11th May 2017 in Wall Village Hall at 7.55pm (Draft)

PRESENT   Cllrs: Katherine Rogstad (Vice-Chair) (KR), David Mason (DM), Bob Elliott (BE) , John Lamb (JL), Stephen Kendall (SK), Katherine Collier (Previous Clerk) (KR) Clerk: Brian Alger (BA)


1860       Apologies for absence:

Apologies were received from Cllr. Tim McArdle (TM) and Rupert Gibson (RG)

1861       Minutes of the last meeting:

The minutes were approved as being an accurate record of the previous meeting.

Matters Arising

1862      a. Parish Council’s Strimmer

The rota continues to run successfully, (DM) suggested that the council should strim every 3rd cut and can the strimmer group strim around the church.                                                                KR & TM

 

 

1863       b. The Hollow Project

Discussion on the progress of the project. (KR) suggested that the quote from Northumberland Water be accepted for the preparation work. This was agreed by Councillors at the meeting.

 

 

1864       c. Follow-up from RoSPA Repor t

(DM) reports that he has painted the swings etc. One of the seats is cracked and will need replaced at some point. Discussion re possibility of grants from Wind FarmFund. (BA) to check last report from RoSPA regarding splay on swings. (KR) offered to check out suppliers for new equipment.         BA, KR

 

 

1865       d. Toilets

(KR) reports that the door is still in need of creosoting which she will complete. (DM) reports the lighting is not working correctly (BA) to write to council re fixing and enquire about the removal of the Ivy from around the building.                                                                                                       KR, BA

 

 

1866       e. Signs on Planters

A discussion regarding building up the walls on the planters resulted in the work being postponed and revisited later in the year due to the difficulty involved. (KR) to obtain more plants for the planters and (DM) to obtain plants for the tub and pant.                                                             KR, DM


1867       f. Flashing 30mph sign on A6079

(KR) wrote to 3 companies for quotes on the work to place a permanent speed sign on the A6079 through the village. Only one company replied with a quote of £3,618.32.  A discussion took place with regards to the possible funding and organisations who could be approached. (DM) suggested a subcommittee could be formed to look into this. (JL) questioned whether a sign alone would be enough to calm the traffic. Acomb has now installed cobbles to slow the traffic down however there would be noise implications if they were installed at Wall.

(SK) to form sub group to examine implications and solutions to traffic calming through the village. (BE) also suggested that a one off precept rise may be one solution to the funding. (KR) if the speed signs were erected then extra funding would need to be found for maintenance.     SK


1868       g. Meeting with Humshaugh Council

It was agreed that this would be postponed until later in the year and that matters discussed would be shared grass cutting and path clearing.                                                                                                BA

 

1869       h. Grass Cutting

Is going well and there have been 3 cuts this year there was a discussion about council strimming but decided that this could be looked into later in the year.

1870       i. Defibrillator / Phone Box

(BA) informed the Councillors that the BT phone box now belonged to the village and the paperwork and contract had been forwarded to the Clerk. (KR) to ask Stephen Calvert to move the Defibrillator and dim the light in the box.                                                                                                                               KR

1871       j. Dark Skies Proposal

A discussion took place regarding the Dark Skies Proposal. There has been no response from Allendale Estates. (DM) states he has a contact through Allendale Estates and he will speak to him regarding an update.                                                                                                                               DM

1872       k. Parish Council Website

(BA) website is ongoing and information needed for compliance is still being updated.             BA


1873       l. Fencing Surrounding Former Allotments.

(JL) will make enquiries into ownership (possibly County Council) however it was agreed that this would be revisited when ownership is established.                                                                             JL


1874       m. Christmas Tree

No response from Allendale Estates. Forestry Commission have stated they would provide a tree. (BA) to re contact re size of tree and if they will plant it. If not it was decided that W.P.C. would plant it. (BA) to contact Forestry Commission.                                                                                             BA

1875       n. Pothole outside church

This has been fixed - Completed.

1876       o. Dave Westle Memorial

(DM) suggested that planting of trees on the North layby may be appropriate as Dave had mentioned it in the past. (KR) to email (RG) re possibility of 4 trees being planted.                  KR

1877       4. Planning Application: 16/04341/FUL proposed alterations to roof space 2, Folster Forge, The Green, Wall NE464DZ 

This has now been passed.         

1878       5. Village Hall Report

(DM) report:

  •              Meeting held 24th April 2017
  •              Charges- to be maintained for this year and looked at again next year.
  •              Expenditure –Over 7K spent on hall during 2016/17
  •              Total funds at 20/4/17 - £9,022.00
  •              Treasurer requests that a letter is sent from W.P.C. for a copy of annual accounts to comply with requirements of Charity Commission (Management Trustees must supply account copy to on an annual basis).                                                                                                                                                    BA
  •              Security Box                                                                                                                                        BA
  •              Request filing cabinets are sorted out (disposed of if not required). How long do we need to keep planning applications.                                                                                                                            BA
  •              Suggests talking to James Reynolds to try to ascertain who is Allendale Estates Manager(Francis Templer?).
  •              Decided not to arrange and event on 17/6 for Jo Cox Day due to other events near that time i.e. NTC fundraiser and Fete.
  •              Meeting held in Hadrian Tues 9/5 involving Hall Committee and Bonfire Committee to discuss a joint fundraiser for Bonfire/Fireworks event in November. It was suggested a joint fundraiser at the village hall with Hog Roast on 3rd September as £750 - £800 needs to be raised.
  •              The possibility of W.P.C. purchasing the fireworks and claiming VAT back was discussed. (BA) to make enquiries. W.P.C. also agreed to increase their donation to the firework fund from £100 to £150.                                                                                                                                                                      BA
  •              Next meeting – 19th June 20117
  • 1879       6. Review of Risk Register and Finances

    No new risks were raised.

    BA reported on the spend to date for the current financial year.

    1880       7. Sign off accounts and audit forms

    (KR) read audit form for the financial year 2016/17 to councillors – agreed.

    (BA) to check if toilet cleaning money has been paid in.                                      BA


    1881       8. Agree Insurance Renewal

    It was agreed to renew the current insurance policy for W.P.C. for a further 3 years which would give a saving of around £60 over the course of the cover.                                                                                BA

    1882       9. Methodist Chapel

    W.P.C. were given the opportunity to purchase the Methodist Chapel which will be going up for sale after 19th May 2017. Agreed that there will be no offer made.

    1883       10. Banking on line

    (BA) reported on the options for banking on line and changing banks with the best deals. It was agreed after discussion that Lloyds Bank would be the preferred choice. The application would need to be made online with 2 signatories with the Clerk having access to set up standing orders etc     KR, BE

    1884       11. NALC subscription.

    NALC subscription due to be renewed. Agreed.               

    1885       12. Northumberland Day celebrations.

    There were no plans put forward.           

    1886       13.  Formally adopt policies regarding new Clerk.

    The new Clerk has accepted grievance policies and will have appraisal once a year. No pension will be payable. Agreed.

    1887       14. Councillors accept to be contacted via email.

    (BA) explained where councillors have agreed to be contacted by email they must formally accept. All agree.    

    1888       15. Date of next meeting Thursday 20th July 7:30pm      

    1889       16. Any other business

    Planning application 17/01479/FUL conversion of existing roof void into five hotel bedrooms including installation of conservation style rooflights to provide daylight and outlook. Hadrian Hotel, Front Street, Wall.

    Brief discussion – no objections.              

    1890       18.  Path Clearing.

    Proposed by (DM) to clear paths agreed date Saturday 17th June 2017 10:30 am.

    There being no other business meeting closed at 9:45pm