DRAFT

Minutes of the Parish Council Meeting

held on Thursday 19^th November 2020

Remotely by Zoom 7:30pm

Present

Cllrs: David Mason, (Chair) (DM), Bob Elliott (BE), John Lamb (JL), Tim McArdle (™) Rupert Gibson (County Councillor) (RG)

Clerk: Brian Alger (BA).

Minutes Number       Number

Description

2232

1. Apologies for absence:

Cllrs: Nil.

2233

2. Minutes of the last meeting:

Approved.

2234

3. Matters Arising

a. Vacancy Parish - Councillor

Councillors discussed the current situation with regards to vacancies. There is one outstanding vacancy at present and 2 more by the end of December. To date we have one person who is interested in joining the Parish Council. (BE) suggested that it would be advantageous to circulate flyers around the village informing the residents of the vacancies and an explanation of the duties involved, he will compose the flyers. (JL) will speak to Gina Middleton who has expressed an interest. (BE) will also speak to any interested parties as a courtesy    

2235

b. Toilets

 (DM) – The hand sanitisers have gone missing (BA) to replace.

(BA) reported that the work sheets are now being provided monthly for our records.

2236

c. Traffic speed concerns A6079

(DM) received an email from D. Finlayson about handheld speed check devices however, this would involve residents volunteering to use them. A request for the Mobile Camera to be utilised in the village has been made. (RG) states that the temporary speed warning sign used at the top of the village is now repaired and back in use.    

2237

d. Grass cutting

(BA) Will ask Chris Mowatt for an estimate for next season.

2238

e. Lay By / Bins

(BA) reports that the new bin will be fitted next week and the extra signage regarding litter is on order, although held up due to the current COVID situation.

2239

f. St Oswald’s Wall and Gate

(JL) – has spoken to Geoff about the wall which appears to be unstable and a little dangerous. (JL) will ask Geoff to do the work which will entail the wall being taken down and built back up again.

2240

g. Footpath between Wall Village and Brunton Crossroads.

(BA) reports that the previous concerns in respect of the Footpath and signs have been added to the LTP programme Consultation.  

2241

h. Potholes

(JL) has repaired the potholes near to the pant and will do the potholes near to the church when time permits.

2242

i. Wildflower project

(BA) reports that Chris Mowatt is to cut back the wildflower area next week and will be supplying a quote for replanting.

2243

j. Goal Posts

(BA) reports that the new goal posts are to be erected next week, all being well.

2244

k. Non-attendance Parish Meetings

(BA) has made enquiries about the problem with non-attendance. If a councillor is absent on 3 occasions without prior authorisation by the Chair, then they are deemed to be no longer in office. If the numbers drop below a quorum then the Parish Council can not continue to carry out its function, however there are systems in place where CC can provide cover until the situation is rectified. If the Parish Council cannot recruit the minimum number to form a quorum then the Parish Council will no longer exist.    

2245

l. Pensioners Christmas Gifts.

A discussion took place with regards to the continuation of giving Christmas gifts to the pensioners of the village as has been the case in recent years. It was decided that the practice should not continue and especially considering the COVID-19 restrictions. (DM) suggested that a donation of £100.00, in lieu of this, should be made to the Peoples Kitchen charity in Newcastle. Councillors agreed. (BA) to implement.

m. Christmas Tree

(JL) there may be a problem supplying a tree this year as there is nothing suitable on his land, but he will attempt to locate something suitable. Alternatively, the Parish Council may need to buy a tree. (JL) will keep WPC updated.

2246

4. Planning Applications

20/02185/FUL East Cocklaw Farm, NE464HN - Granted 18/9/2000

20/00776/FUL (amended) Land West of Chapel Lane NE464DU - ongoing

2247

5. Village Hall Report

(DM) informed the meeting as follows:

Hall was cleaned thoroughly, and a risk assessment drafted but it never got opened before new COVID-19 restrictions began.

Because of the restrictions the meeting arranged with Mike Douglas to discuss possible refurbishments didn't take place and no alternative date has been set. The insurers advised that the previous temporary non occupancy conditions should be put in place again during the present 'lockdown' but recommended that extra checks should be done over the winter months to look for possible storm damage etc. A new rota is now in place to accommodate this with all officers and trustees taking their turn.

2248

6. Review of Risk Register, Insurance and Finances.

(BA) informed the meeting that the finances were in line with future projections on spending.

2249

7. Date of next meeting.

Thursday 21^st January November 2021.

2250

8. Any Other Business:

1/ (DM) – The Rowan tree will be planted by (BE) (™) and (BA) in the near future.

2/ (DM) the seat at the top of New Lane has a broken arm and needs repaired. This is not urgent and can be done in due course.

3/ Chair for next meeting will be Bob Elliott.

There being no further business meeting closed at 8:40pm

Minutes of the Parish Council Meeting

held on Thursday 17^th September 2020

Remotely by Zoom 7:30pm

Present

Cllrs: David Mason, (DM), Bob Elliott (Chair) (BE), Rupert Gibson (County Councillor) (RG)

Clerk: Brian Alger (BA).

Minutes Number       Number

Description

2215

1. Apologies for absence:

Cllrs: Tim McArdle (TM), John Lamb (JL), Stephen Kendall (SK).

2216

2. Minutes of the last meeting:

Approved.

2217

3. Matters Arising

a. Vacancy Parish - Councillor

 (DM) – As yet has not contacted the 2 interested parties but will attempt to do so to see if they are still interested.  

2218

b. Toilets

 (DM) – It appears that the County Council cleaners are attending daily to clean the toilets. (DM) is devising a check list for the Parish Council cleaner to submit monthly with a record of his visits and duties completed.

2219

c. Traffic speed concerns A6079

(RG) states that the portable speed sign is broken now and needs to be repaired which he hopes will be done soon. Councillors discussed various measures including another survey, speed guns and mobile police speed van. (RG) stated that he would enquire regarding the survey but as there was one done recently then he did not hold out much hope. (DM) stated that the police had been in touch through the Village Hall Committee regarding the handheld equipment, but this would require volunteers from the village to use them and, due to the current restrictions, this has not been progressed.

2220

d. Grass cutting

(DM) thought that there may have been an extra cut above what was agreed in the contract with CM Commercial.  (BA) will contact Chris Mowatt re costings.

2221

e. Lay By / Bins

Residents have expressed concerns regarding an HGV which has been parked in the layby for several weeks without moving. As this is a scenic layby and not intended as an overnight stopping area Councillors agreed to ask the driver/owner (unknown) to move the vehicle. (BA) will place a note on the HGV asking the owner to move it from the area.

Still awaiting Chris Mowatt to erect the new bin.

2222

f. St Oswald’s Wall and Gate

(DM) - nothing has been done at present. It is believed (JL) was going to speak to a stonemason in an effort to have the wall repaired.

2223

g. Footpath between Wall Village and Brunton Crossroads.

(RG) suggested that any issues with signage repairs etc. should be entered onto the LTP. (BA) pointed out that this had been submitted in previous years but had not been adopted as a priority. (BA) will submit a new request.

2224

h. Potholes

(DM) the road is poor from the pant to the church. He will speak to (JL) who has volunteered to fill the potholes in.

2225

i. Support for Pennine Journey

(BA) reports that the reply has been submitted supporting this (see previous minutes for full details). To be removed from the agenda.

2226

j. Play area/cricket area

The concrete on the cricket area still needs to be removed but nothing further to report at this time.

2227

k. Defibrillator

(BA) reported to the Councillors that the defibrillator pads have a 2-year life span and 5-year life span for the batteries. He suggested that this information be added to the Risk Register. Councillors agreed.

2228

4. Planning Applications

20/02185/FUL East Cocklaw Farm, NE464HN  

20/00776/FUL (amended) Land West of Chapel Lane NE464DU - ongoing

2229

5. Village Hall Report

(DM) informed the meeting as follows:

1. Date of last Trustees meeting and AGM – 26/8/20. (Note; Previous AGM was 16 months previous due to Covid lockdown).

1. AGM –

a) - All Officers and Trustees were re-elected.

b) – The Treasurer reported that the yearend accounts were healthy and the current account total balance included the £10,000 received from NCC as Covid crisis support. It was agreed that this amount should be set aside for the renovation fund and would be used as ‘matched funding’ in future grant applications.

     3. Trustees Meeting –

a) – The main item for discussion was the potential for re-opening the Hall for public use. To maintain full insurance cover there was a general requirement for a deep clean and a full risk assessment plus an update of the hire contract agreement to include requirements for individual hirers to provide their own risk assessment and to follow full cleaning procedures before and after use. Also, before writing a risk assessment an assessment would need to be made regarding the maximum numbers that could be accommodated both seated and lying down (re Palates etc).

When the risk assessment was completed it would then be decided whether opening was possible and if so, individual hirers would need to decide whether it was practical for them to continue under the new requirements.

The aim was to have everything in place by mid-September.

b) – Preparations would need to be made for a professional inspection of the electricity because the certificate is due for renewal in 2021.

c) – A small increase in hire charges was agreed, these to be increased to

£15/session for residents use and £30/session for outside use.

1. Date of next meeting – A single item agenda meeting on Monday 5^th. October

      at 7pm is to be arranged to discuss refurbishment of the Hall.

2230

6. Review of Risk Register, Insurance and Finances.

(BA) informed the meeting that the finances were in line with future projections on spending.

7. Date of next meeting.

Thursday 19^th November 2020.

2231

8. Any Other Business:

1/ (DM) – Jemma Westle has kindly offered a Rowan tree to Wall Parish to be planted at the layby if we want it. Councillors agreed to accept the offer and arrange to have it planted from November onwards.

There being no further business meeting closed at 8:11pm

There being no further business the meeting closed at 7:35pm.

Draft

Minutes of the Parish Council Meeting

held on Thursday 28th July 2020

remotely by Zoom at 7:35pm

Present

Cllrs: David Mason  (Chair), (DM), Bob Elliott  (BE),

Clerk: Brian Alger (BA).

Minutes Number       Number

Description

2199

1. Apologies for absence:

Cllrs: Tim McArdle (TM), John Lamb (JL), Stephen Kendall (SK). Rupert Gibson (County Councillor) (RG)

2200

2. Minutes of the last meeting:

No minutes to approve due to the last meeting being cancelled due to Corona Virus lockdown.

2201

3. Matters Arising

a. Vacancy Parish - Councillor

 (DM) - There are 2 people showing an interest, to be discussed at next meeting.

2202

b. Toilets

 Councillors discussed the present situation in relation to the toilet block. (BA) reported that he had contacted CC regarding the matter and Wall Parish Council were to continue their regime of cleaning. CC would provide daily cleaning as well. (DM) suggested a check list be initiated with Alan Dryden (WPC cleaner) to record cleaning. CC, no doubt, will be keeping a record of their cleaning duties.

2203

c. Traffic speed concerns A6079

Nothing further to report. This was to be followed up by (RG) from the last meeting. To be discussed at the next meeting.

2204

d. Grass cutting

The grass cutting is ongoing, and all agreed the village green is looking good. Councillors agreed that they would authorise 2 extra cuts for the village green.

(BE) reported that he had strimmed the area around St. Oswald’s church.  

2205

e. Lay By / Bins

(BA) reports that the bin and post has been delivered ready for installation at the Lay By. (DM) spoke to Chris Mowatt, who will be carrying out the work, at the end of the grass cutting season.

2206

f. St Oswald’s Wall and Gate

(DM) – no work has been carried out in relation to this matter and it would appear that we need to identify another contractor to carry out the work. It needs to be done this year. (DM) state (JL) may have a contact who could do the repair.  

2207

g. Footpath between Wall Village and Brunton Crossroads.

No further information on this. This was in the hands of CC prior to lock down.  

2206

h. Potholes

(DM) to contact (JL) as this was on the list to do before lock down.

2207

i. Support for Pennine Journey

Councillors discussed a request from David and Heather Pitt who are seeking to have the ‘A Pennine Journey’ long distance footpath changed to that of a National Trail. Councillors could see no reason not to support this and the advantages it would no doubt bring to the area. (BA) to contact.

2208

j. ROSPA report

The report was good with only a couple of points, all of which are in hand. There was one comment which (DM) picked up on and that was the matter of flying kites near to the power lines. This was mentioned in a previous report and since then we have incorporated ‘NO KITE FLYING’ into the permanent notice boards on the back green.

2209

k. Play area

A discussion took place regarding WPC responsibility towards the play area on the back green in view of social distancing. (BA) reported that he had placed signs on the swings advising that social distancing should be adhered to when using the equipment. As this is an open play area and not a park it was felt that little more could be done.

2210

l. Parish Council Audit

The full Audit details were circulated to all Councillors prior to the meeting so that they could be examined and agreed. The internal verifier found that the accounts were in order and signed them off. Councillors agreed and the accounts were ‘signed off’ for the year 2019/2020.

2211

4. Planning Applications

19/04804/FUL Hadrian Hotel, Wall NE464EE – passed Feb 2020

20/00300/FUL Errington Hill Head NE464NQ – Passed April 2020

20/00776/FUL  (amended) Land West of Chapel Lane NE464DU - ongoing

2212

5. Village Hall Report

(DM) informed the meeting as follows:

·       The village hall is still closed and weekly checks are carried out for insurance purposes.

2213

6. Review of Risk Register, Insurance and Finances.

(BA) informed the meeting that the finances were in line with future projections on spending. Insurances and Risk Register (reviewed March 2020) is up to date

7. Date of next meeting.

Thursday 17^th September 2020.

2214

8. Any Other Business:

1/ Planning application 20/02185/FUL East Cocklaw Farm. Construction of a general-purpose agricultural building. (submitted after agenda but before meeting) No Objections.

2/ (DM) As this was the first meeting conducted during the Corona Virus pandemic it should be pointed out that Councillors have been communicating with each other and the Clerk to discuss and agree on any items which have been raised during these trying times. Hopefully, the next meeting will be in person with social distancing in place when it is hoped that some form of normality will prevail.  

There being no further business meeting closed at 8:20pm

Minutes of the Parish Council Meeting

held on Thursday 24th January 2020

 in Wall Village Hall at 7:30pm

Present

Cllrs: David Mason (DM), Bob Elliott (BE) (Chair),

Tim McArdle (TM), John Lamb (JL), Stephen Kendall (SK).

Clerk: Brian Alger (BA).

Minutes Number       Number

Description

2170

1. Apologies for absence:

Cllrs: Rupert Gibson (County Councillor) (RG),

2171

2. Minutes of the last meeting:

The minutes were approved as being an accurate record of the previous meeting.

2172

3. Matters Arising

a. Claim for public rights of way at East Wood, Acomb

There are no further updates and as this may be a long and protracted claim this item will be removed from the Agenda until any further developments are reported.

2173

b. Settlement area, Wall Fell

(BA) reports that he has been in touch with Tim Fish and Mike Collins regarding any further developments but, as yet, they have not replied. (BA) will recontact. It was agreed that the gorse clearing on the site will take place on Saturday 15^th February.

2174

c. Parish Council’s Strimmer

((DM) nothing to report and as the contractors are doing most of the strimming around the village it was suggested that the strimming group concentrate on areas which are not covered when needed. Agreed.

2175

d. The Hollow Project

Matthew Hope has informed WPC that he is no longer willing to cut the wildflower area as he is worried that his equipment may be damage due to large stones and other items, including a drain surround, being present. (BA) will contact Matthew and ask if he would be willing to continue if the area is cleared. (DM) will obtain a price for the picnic table which will be sited in the area.  

2176

e. Toilets

(BA) the outside light to the gents is permanently on. He will inform NCC.

2177

f. Traffic speed concerns on A6079.

As Rupert Gibson is not present, due to illness, there is nothing further to report on subject.

2178

g. Grass Cutting

(BA) reports that he has emailed Chris Mowatt regarding next seasons grass cutting and requesting that he goes ahead with the preparatory work for the bin at the layby.

(BA) will contact the Northumbrian Water Board with regards to a cracked manhole cover on the back green.

2179

h. Parish Trees

(BA) informed the meeting that John Harding has quoted £400.00 for the Parish tree work and for grinding out the stump belonging to the removed dead tree on the back green. Agreed that he should go ahead. Councillors discussed the replacement and decided that it should be 2 trees, possibly Maples, which (BE) will look into and cost.

2180

i. Gully on the green

(JL) Informed the meeting that a new pipe is needed from the stone wall down to the manhole. This will require a mechanical digger which he hopes he will have access to when work is being carried out at the Hadrian Hotel in the near future.

2181

j. Lay By/Bins

(BA) Has an estimate of £100.00 from Chris Mowatt re preparatory work to be carried out. Councillors Agree. (BA) to contact Chris to carry out the work.

2182

k. Parking on the green

The notices in the Village Newsletter seem to have had little effect with the problem persisting. Another notice to be placed in the Newsletter before grass cutting commences.

2183

l. St. Oswald’s wall and gate

(DM) still waiting for Jeff to commence work. (JL) will speak to him and remind him.

2184

m. Footpath, Wall Village to Brunton Crossroads

(BA) The CC have indicated that the paths will be cleared at some point. (BA) to contact CC regarding the safety signs on the sharp bends, which have rusted and collapsed, in an effort to have them replaced.

2185

n. Dead tree, back green.

Discussed at item h.

2186

o. Potholes.

(JL) can fix them temporarily but long term they need to be dug out and fixed permanently. He may be able to do this when he has access to a mechanical digger in the near future.

2187

p. Coronation Tree Seating.

Councillors agreed that a south facing seat should replace the old seating which has been removed. (DM) will cost this when he is making enquiries about the picnic table for the back green.

2188

q. Resignation – Kathy Rogstad

(BA) explained the procedure from this point with regards to electing a replacement. He will place notices on the Village Notice Board and website and inform CC regarding the vacancy and will keep Councillors informed of any developments.

2189

r. Precept 2020/21

It was agreed that the Precept would be increased by 10% to £7,932.00 to cover annual costs and future spending requirements. (BA) will submit Precept to CC.

2190

4. Planning Applications

19/04804/FUL  Hadrian Hotel, Wall, NE46 4EE. Extension to dining room.

(BA) reports that he has submitted comments to planning that the Councillors have no objections to the plan.

2191

5. Village Hall Report

(DM) informed the meeting as follows:

·       Councillor Mason was unable to attend the last meeting. There is another on 13/2/20 which he will be attending.

2192

6. Review of Risk Register, Insurance and Finances.

(BA) informed the meeting that the finances were in line with future projections on spending.

7. Date of next meeting.

Thursday 19^th March 2020.

2193

8. Any Other Business:

1/ Pensioners Gifts. (DM) whished to discuss the possibility of ending the Christmas Gifts to the pensioners of the village. Councillors agreed to discuss further at the meeting in July.

2/(DM) Mick West has volunteered to replant the planters at the entrance to the village.

3/ Cricket pitch practice area removal. (JL) states that he will be able to remove the concrete when he has access to the mechanical digger.

4/ (DM) There is water running onto Spouty Lane. (JL) Aware and he has cleared debris away from the ditch. This will hopefully improve the situation.

5/ (DM) pointed out that WPC may need to contribute to the use of the mechanical digger and there may be a cost involved in the removal of rubble from the cricket practice area.

There being no further business meeting closed at 8:45pm.

Minutes of the Parish Council Meeting

held on Thursday 21st November 2019

 in Wall Village Hall at 7:30pm

Present

Cllrs: David Mason (DM) (Chair), Kathy Rogstad (KR), Bob Elliott (BE),

Rupert Gibson (County Councillor),

Clerk: Brian Alger (BA).

Minutes Number       Number

Description

2146

1. Apologies for absence:

Cllrs: Tim McArdle (TM), John Lamb (JL), Stephen Kendall (SK).  

2147

2. Minutes of the last meeting:

The minutes were approved as being an accurate record of the previous meeting.

2148

3. Matters Arising

a. Claim for public rights of way at East Wood, Acomb

The meeting was attended by 5 members of the public to discuss an application which has been submitted to the County Council in respect of a public right of way at East Wood near Acomb, which falls within Wall Parish Council boundaries. A letter outlining the application and maps were submitted to the Councillors to view before the meeting took place. After a lengthy discussion the Councillors decided that they would support the application however, it was pointed out by Councillor Mason that he had been informed by Councillor Lamb (not present) that he was not in favour.

2149

b. Settlement area, Wall Fell

Councillors discussed the settlement and it appears that there has been no further progress yet, mostly due to bad weather. (BA) to send emails to Mike Collins (Historic England) and Tim Fish (NCC Footpaths Officer) requesting any further updates on funding and any planned work to be carried out on the site and surrounding footpaths.

2150

c. Parish Council’s Strimmer

(KR) Nothing further to report at present. A lot of the work previously undertaken by the Strimmer Group is now being done by the CM Commercial. (DM) suggested that a new rota should be drawn up with one member per month responsible for strimming

areas not covered by the contractors.

2151

d. The Hollow Project

Nothing new to report. (DM) suggested that the seat should be purchased early next year as we still have the funds from the grant in the bank.

2152

e. Toilets

Nothing new to report.

2153

f. Flashing 30mph sign on A6079.

Sign is in working order. (RG) states that he made a request to CC for 30mph repeater signs to be placed through the village, however, this was refused. He will investigate the possibility of having a speed check van utilised in the village as the problem with vehicles ignoring the 30mph limit is till ongoing.

2154

g. Grass Cutting

(KR) requested that the grass be cut further up the bank on the back green by a couple of meters to assist the wildflower project. (BA) will contact CM Commercial. (BA) reports that Northumbrian Water have repaired the manhole cover and he will investigate a report of another which may be damaged in the same area.

2155

h. Parish Trees

((BA) informed the meeting that John Harding has been requested to look at the trees in need of work and will be submitting a quote soon.

2156

i. Gully on the green

No further updates at present.

2157

j. Lay By/Bins

(BA) awaiting estimate from Chris Mowatt regarding the erection of a post to accommodate the new bin. (DM) has cleared more rubbish from the area which suggests there is a need for the new bin.

2158

k. Parking on the green

There is still a problem and another notice will be placed in the Village Letter to inform villages not to park on the grass as it is causing damage.

2159

l. St. Oswald’s wall and gate

(DM) has had a quote from Jeff Hogg for around £250.00 to repair the wall. This will be completed with a level of urgency.

2160

m. Swings and Play Area

(BA) has now been provided with the tightening tool from the firm that erected the swings. This will be placed on the Risk Register for periodic checks and tightening of bolts, if required. This item can now be removed from Agenda.

2161

n. Footpath between Wall Village and Brunton Crossroads.

CC have been informed and are aware of the problem and stated it will be cleared.

2162

o. Christmas gifts Village Pensioners.

(DM) will order vegetables and chocolates. (BA) will help to collect. Date for packing agreed 19/12/19.

2163

p. Charitable donations.

Charitable donations to be made by Wall Parish Council: -

British Legion £68, Citizens Advice £50, Air Ambulance £150, Tyndale Hospice £150, Northumberland Domestic Abuse £50, North Theatre Company £25, Age UK £25, Core Music, Hexham £25.

Councillors agreed.

2164

q.Precept

To be circulated and discussed at next meeting once the quotes for grass cutting and tree surgery are received by (BA).

2165

4. Planning Applications

19/02880/LBC Town Farm, Wall NE46 4DU replacement windows and boiler (grade 2 listed). Passed

18/03085/FUL Land West of Chapel Lane (appeal) (BA) has now received the full report and confirmation that the appeal was refused. (BA) will contact Planning Department about lack of work on the site which is now looking messy.

2167

5. Village Hall Report

(DM) informed the meeting as follows:

·       Last meeting held Tuesday 14^th November 2019.

·       50 new chairs delivered and are now in use

·       Mike Douglas has provided his report on hall survey and has following observations and comments. The report is to be considered by individual Trustee Committee members and a ‘One Agenda Item’ meeting is to be held on Thursday 16^th January 2020 to discuss and assess independent thoughts and ideas. (note: - (DM) unable to attend, we probably need representation at this meeting).

·       January Hall Clean. No major events booked at this time.

·       Date of next meeting Tues 16^th January 2020.

·       Note: - It is hoped that Old Years Night event will take place again this year.

2168

6. Review of Risk Register, Insurance and Finances.

(BA) informed the meeting that the finances were in line with future projections on spending.

7. Date of next meeting.

Thursday 23rd January 2020.

2169

8. Any Other Business:

1/ Dead tree on back green ( Omitted from Agenda in error ) Councillors discussed replacing the dead tree with 2 new trees. Prior to the work being done John Harding (tree surgeon) to be asked to give a quote to grind down the old tree stump. (BE) will look into replacements and costs. To be discussed at the next meeting.

2/(DM) states that the Firework fundraising will be needed if the event is to go ahead next year and volunteers.

3/ Potholes have appeared near to the church and pant. (DM) has sourced some filling material and (JL) will collect and fix.

4/ (DM) as the seat has now been removed from the Coronation tree we could look at a replacement seat as it was well used by visitors to the village.

5/ (DM) has been approached by Andrew Mullens who informed him that he has purchased the cottage at the rear of the Chapel. He stated that the cottage will be used for rental and then personal use and if the Parish Council would have any objections to this. (DM) informed Andrew that he could not see any problems with this as long as Planning Application was in order and access agreed with the neighbours.

There being no further business meeting closed at 9:40pm.

Draft

Minutes of the Parish Council Meeting

held on Thursday 25^th July 2019

 in Wall Village Hall at 7:45pm

Present

Cllrs: David Mason (DM) (Chair), Kathy Rogstad (KR),

Rupert Gibson (County Councillor), Bob Elliott (BE).

Clerk: Brian Alger (BA)

Minutes Number       Number

Description

2106

1. Apologies for absence:

Cllrs: John Lamb (JL). Stephen Kendall (SK). Tim McArdle (TM).

2107

2. Minutes of the last meeting:

The minutes were approved as being an accurate record of the previous meeting with one typing error pointed out by (DM) to be rectified.

2108

3. Matters Arising

a. Settlement Area, Wall Fell

No further progress currently. (JL) to be spoken to for an update from Historic England and regarding work and clearing of gorse/scrub in the area.

2109

b. Parish Council’s Strimmer

(DM) All going well although most of the strimming is being done by Chris Mowatt and his team during grass cutting. (DM) has cleared Old Lane. The brambles are coming over the wall at The Chair which will be monitored as they may need to be cut back soon.

2110

c. The Hollow Project

(KR) Nothing further to report at present.

2111

d. Toilets

(DM) reports lights have been replaced after report submitted by (BA) following the last meeting.

2112

e. Flashing 30mph Sign A6079

There have been several incidents where residents have reported speeding vehicles through the village. Although it has been observed that the speed sign is effective in slowing most vehicles down. Councillors asked (RG) if it would be possible to have the speed and traffic survey equipment located in the village again to monitor the situation. It was also suggested that 30mph repeater signs through the village may have an affect on slowing traffic down. (RG) will speak to CC next week.

2113

f. Grass Cutting

Councillors happy with the grass cutting however, the banksides opposite the Hadrian Hotel and towards Warden View have not been cut. (BA) to contact Chris Mowatt and request attention to the area. Councillors also agreed 2 extra cuts for the central green before the end of the grass cutting season. This will be at a cost or £100.00 per cut.

2114

g. Parish Trees

(BE) has not had the opportunity to inspect the parish trees but it will be carried out as soon as possible.

The beech tree on the back green has not yet been removed but is in hand.

(DM) had a complaint from a local resident that the trees overhanging the road on the back green are low enough to scrape along the roofs of vehicles.

A working party to be arranged to tackle the problem during August, possibly the 10^th.

2115

h. Gully on the Green

Gully has been repaired. The repair to the land above has not, as yet, been completed.  Awaiting further update from (JL).

2116

i. Lay By/Bins

(DM) and (BA) attended a site meeting with Geoff Cairns (CC) about the placement of a new bin at the layby. It was pointed out that the area identified would need to be dug out and a retaining wall erected as it is on a bank. Geoff suggested that it would be better for a private contractor to carry out the work. (DM) suggested that it may be possible to carry out the work at the gully and at the layby at the same time but would require access to a mechanical digger. Stephen Croxford-Adams has a mechanical digger and will be asked if he is available to carry out the work needed.

2117

j. Parking on The Green

(BA) reported that Signage has been delivered and will be erected as soon as possible. The new toilet information notice has been attached by (BA) and a notice attached by (DM) to the bins on the back green.

(DM) has received complaints from residents about the number of vehicles parking on the green in the centre of the village. Vehicles are parking half on the green under the Coronation tree having mounted the kerb. The grass at the top of Chapel Lane has been badly affected with deep furrows. Vehicles are not being moved when the grass cutters attend and are therefore unable to cut the green properly. (BA) to draft an entry to be placed in the village Newsletter.

2118

k. St Oswald’s Wall and Gate

(DM) states there is no further progress but should be rectified ASAP.

2119

l. Swings and Play Area

(BA) will contact the company who erected the swings again to point out the loose bolts and get them to rectify the problem. Swings will be added to the Risk Register to be inspected every 6 months by the Clerk.

2120

m. Overhanging trees on path between Wall and Brunton Crossroads.

(BE) has received complaints from residents regarding the state of the overhanging trees at this location. Yet again persons using the footpath are having to step into the road to avoid them. The path itself is also in a bad state overgrown and in need of attention. (RG) stated he would speak to the landowner regarding the hedge as it is the landowner’s responsibility to keep it cut back. (BA) to contact CC re paths.

2121

4. Planning Applications:

19/01354/FUL East Grottington, Hallington   - Passed.

18/03085/FUL Land West of Chapel Lane – decision has been appealed by applicant; no update received by Clerk at this time.

2122

5. Village Hall Report

(DM) informed the meeting as follows:

·         Last meeting held Mon 24^th June 2019.

·         New guttering fitted to South elevation

·         Agreed to purchase 35 new chairs to replace the present cloth covered chairs which are considered to be in a poor condition. This to be funded from several donations and grants received recently. Discarded chairs to be taken to the tip.

·         Toddler group Tots in Shed to be donated to the village fete as group was disbanded several years ago.

Thought to be given to ideas for the future development of the hall.

·         NTC productions in October and January Cancelled due to unforeseen circumstances.

·         Treasurer reported assets in excess of £1400.00 before purchase of chairs but including £538 held on behalf of the Fireworks Group.

·         Hall unavailable on 18/7 due to Police Commissioner elections.

·         Date of next meeting – Mon 2^nd September.

2123

6. Review of Risk Register, Insurance and Finances.

(BA) informed the meeting that the finances were in line with future projections on spending.

7. Date of next meeting.

Thursday 19^th September 2019.

2124

8. Any Other Business:

(BA) informed the meeting that he had received the feedback of the Local Transport Plan and unfortunately none of the points raised by the council were included in next year’s priorities.

1/ Traffic enforcing signs (30mph) to be replaced - has been passed to the area office for attention.

2/ Resurfacing of roads out of Wall Village especially towards Brunton Crossroads – will be considered when developing future maintenance programmes.

3/ Footway resurfacing out of wall village towards Brunton Crossroads – to be considered when developing future maintenance programmes.

(DM) suggested clearing the gorse on the fell on Saturday 28^th September at 10:30am. Councillors agreed.

There being no further business meeting closed at 8:55pm.

 DRAFT

There being no further business the meeting closed at 7:40pm.

Minutes of the Parish Council Meeting

held on Thursday 30^th May 2019

 in Wall Village Hall at 7:45pm

Present

·         Cllrs: David Mason (DM), Kathy Rogstad (KR), Tim McArdle (TM), Rupert Gibson (County Councillor) RG. Stephen Kendall (SK), Bob Elliott (BE) (Chair).

·         Clerk: Brian Alger (BA)

Minutes Number       Number

Description

2084

1. Apologies for absence:

Cllrs: John Lamb (JL).

2085

2. Minutes of the last meeting:

The minutes were approved as being an accurate record of the previous meeting with two typing errors pointed out by (DM) to be rectified.

2086

3. Matters Arising

a. Settlement Area, Wall Fell

(DM) met with Tim Fish (NCC Footpaths Officer), along with interested parties, who visited the site to discuss future improvements. Tim has agreed to authorise work on the site including new steps at the top of the fell. He suggested sign boards and will improve way marking signs around the area. This needs to be cleared with Historic England before anything can be actioned.

The gorse can not be cut back at this time, due to nesting birds, but can be cleared from September onwards.

(JM) is on holiday at present (TM) will speak to him on his return regarding topsoil and re seeding.  

2087

b. Parish Council’s Strimmer

(DM) Strimming commenced on 13/5/19. The grass cutting is going well and reports so far are positive. (BA) will liaise with contractor regarding areas missed. (SK) has been approached by a resident who asked if the corner of Greenhead House could be cut as CC did this in the past (BA) will speak to contractors regarding this request.

2088

c. The Hollow Project

(KR) No further updates at present.

2089

d. Toilets

(DM) reports light off in gents. (BA) to contact CC and also point out the state of interior decoration which is in need of attention.

2090

e. Flashing 30mph Sign A6079

Discussion took place in which it was agreed that in general the electronic speed sign was having an effect, however residents are still reporting speeding vehicles through the village and are especially concerned regarding the heavy quarry and logging trucks. (SK) suggested 30mph reminder signs should be placed on lamp posts through the village and queried whether a 20mph limit could be applied. (RG) pointed out that CC will only act on significant data to support the need for further traffic calming measures and, as at this moment in time, the village is not an accident black spot there is little chance of action being taken. (BE) enquired if a new survey could be instigated – (RG) will enquire.

2091

f. Grass Cutting

Discussed at entry (b).

2092

g. Parish Trees

(BE) states he will conduct an annual inspection in accordance with the insurance policy specifications and report back to (BA).

The beech tree on the back green is dead. At the last meeting (JL) had stated that he would remove it if it had not recovered.  

2093

h. Gully on the Green

Gully has been repaired however some further work is required above the gully which (JL) has in hand.  

2094

i. Lay By/Bins

(BA) will arrange meeting with CC regarding siting of the bin.

2095

j. Parking on The Green

(BA) reported that Signage has been ordered and should be with us soon.

2096

k. St Oswald’s Wall and Gate

(DM) states that (JL) was arranging to meet Geoff Hogg. No progress at present but the job may be more complicated than first thought. Awaiting update from (JL) on his return from holiday.

2097

l. Swings and Play Area

(DM) The holes have now been filled and area re seeded. Benches still need to be cleaned and treated. (DM) states that with some assistance he can clean the seats and benches at the rear of his house with a pressure hose hopefully before the 20^th July when the Village Fete takes place. (councillors agree to remove from Agenda)

2098

m. Precept

(BA) This was paid but a little later than usual this year.

2099

n. North East War Memorials Project.

(BA) A request for a donation towards the upkeep of the War Memorial website has been received. The donation will be made online. Councillors agreed £25.00 donation. (BA) to expedite.

2100

o. Village Hall Signage

(DM) expressed concerns from the Village Hall Committee that village hall is not adequately signed. Councillors discussed the matter and concluded that they felt that there was no need for further signage in the village, although they had no objection in principle if the Village Hall Committee wanted to procure further signage.

2101

4. Planning Applications:

19/01354/FUL East Grottington, Hallington   - No update.

18/03085/FUL Land West of Chapel Lane – decision has been appealed by applicant, no update.

2102

5. Village Hall Report

(DM) informed the meeting as follows:

·         Last meeting held Mon 15^th April 2019.

·         Accounts have been submitted to WPC.

Total funds - £11,611.00

Charges to remain at £14 a session

Expenditure this year expected to be similar to last year apart from the purchase of new chairs and cutlery.

·         There has been a fall in membership of some organisations using the hall.

·         Old Years Night and Burns Night were a success.

·         New Equipment – agreed in principle to purchase 80 sets of new cutlery plus between 20/50 new chairs. This being dependent on the funding which might be acquired. The hall would be willing to match external funding. As of 30^th May, funding secured as follows

£200 anonymous donation

£500 Bowls Club donation

£750 Book Club grant

Samples of equipment and quotes are being sought.

·         Bonfire/Fireworks - There is in excess of £400 held in the Village Hall Accounts on behalf of the ‘Bonfire Group’. Enquires to be made as to the interest/viability/possibility of future events.

·         Next cleaning duties for Parish Council 20^th Jan 2020

·         Date of next meeting 24^th June.

2103

6. Review of Risk Register, Insurance and Finances.

Yearly Audit report discussed and approved by Councillors. Risk Register and Insurance in order.

2104

7. Date of Next Meeting

Thursday 18^th July 2019 at 7:30pm

2105

8 Any Other Business:

Chair for next meeting will be (DM).

Draft

Minutes of the Parish Council Meeting   held on Thursday 21^st March 2019

 in Wall Village Hall at 7:30pm

Present

·         Cllrs: David Mason (DM), Kathy Rogstad (KR), Tim McArdle (TM), Rupert Gibson (County Councillor) RG. John Lamb (JL), Bob Elliott (BE) (Chair).

·         Clerk: Brian Alger (BA)

·         Four members of the public

Minutes Number       Number

Description

2061

1. Apologies for absence:

Cllrs: Stephen Kendall (SK).

2062

2. Minutes of the last meeting:

The minutes were approved as being an accurate record of the previous meeting.

2063

3. Matters Arising

a. Settlement Area, Wall Fell

A lengthy discussion took place in respect of the pre-historic settlement area located on Wall Fell above Wall Village. Four members of the public attended the meeting in order to take part in the discussion and to air their views. The area has become overgrown with gorse over the years which, if left unchecked, would cause damage to the site remains. (JL) explained that he has been clearing the site of gorse which is to be grassed for grazing. All present at the meeting agreed that the site needs preserving with better access, notice boards (funding may be available from Historic England) site markers installed and new steps to be extended upwards from the gate accessing the site. It was pointed out that if any further work is carried out on the site then written consent should be sought from Mike Collins, Historic England and advice taken from Sarah Rushton, Area Archaeologist. (RG) informed the meeting that funding may be available from Tim Fish, NCC Footpaths Officer, regarding updating, installing footpaths. (JL) will speak to Historic England to explain what has been proposed at this meeting, and to check what funding Historic England may have. He will also provide written consent as landowner for the proposed works. (DM) suggested that a plan of the site would be advisable as the site would appear to be larger than previously believed. (JL) stated that it would be appreciated if he had help with clearing gorse/scrub from the area. A provisional date was agreed Saturday 30^th March 10:30am for volunteers to attend. Attending members of the public then left the meeting.

2064

b. Parish Council’s Strimmer

(DM) No volunteers yet to make up the numbers so strimmer group consists of six members. Roster will be arranged for mid-May when strimming begins.

2065

c. The Hollow Project

(KR) No further updates at present.

2066

d. Toilets

(BA) recently checked toilets which were in order. (DM) pointed out that the interior could do with decorating (BA) to contact CC.

2067

e. Flashing 30mph Sign A6079

(BE) has been in touch with the manufacturers of the automatic sign regarding maintenance. He has been informed that servicing or re-charging of the batteries is unnecessary.

2068

f. Grass Cutting

(BA) informed the meeting that the new agreement for grass cutting has been signed by Chris Mowatt and we have funds for at least 3 or 4 extra cuts this season. Chris also sent details of the company insurance and liability details.

2069

g. Parish Trees

The previously reported tree on the back green does appear to be dead. (JL) is willing to remove the tree but a stump grinder will be required to remove it fully. A replacement tree should be planted in Autumn/Winter. (BE) will also conduct a visual inspection of the trees identified on the Survey Report from Colin White’s company and report findings to (BA), in case further work needs to be undertaken, as an annual review of condition.

2070

h. Gully on the Green

(JL) - a flagstone has been placed in the hole, but it would appear this is a bigger job than previously thought. The drainage pipe needs replaced and will need to be dug out back to the source of the water. (JL) will ask a colleague, who has a digger, to investigate.  

2071

i. Lay By/Bins

(BA) has been in touch with CC about replacement bin. David Hunt from CC has requested a site visit to discuss. (BA) and (DM) will arrange a meeting.

2072

j. Speed limit High/Low Barnes

(BA) reported that following a recent accident at this location the residents involved in attempting to decrease the speed limit in the area have been in touch with Wall Parish Council. (RG) is aware of the situation and informed the meeting that CC are reluctant to decrease the speed limit at this location, but they are aware and have recently implemented traffic calming measures. Councillors agreed that this is a matter for CC.

2073

k. Parking on the green/Signage

(BA) awaiting estimates from ‘Sign and Design’ Hexham, about the new information signs. (DM) suggest posts with chains should be in place before Easter. (JL) has access to some 3 x 3 posts which will do. (KR) suggested information signs to be attached to the chains. (BA) will get estimates for extra signage.

2074

l. St Oswald’s Wall and Gate.

(DM) the job is possibly bigger than initially quoted for. (DM) would be willing to attend with Jeff Hogg and (JL) to discuss. (JL) has a quantity of stone which could be used for the repair.

2075

m. Swings and Play Area

(BA) states that the safety mats under the swings appear to be settling in except for one or two areas. (DM) has some seed and some compost to fill those areas in. (DM) and (KR) will arrange a time to fill the holes in. (DM) informed the meeting that the tables and benches in the play area need a clean as does the bench at Warden View.

2076

n. Precept

(BA) Precept has been submitted and appears to have been added to the Council Tax as a 4.9% rise.

2077

o. Trees overhanging the pavement at Halton Grange

(BA) reports that they appear to have been cut back and no longer present a problem

2078

p. North East War Memorial Project

To be discussed at next meeting

2079

4. Planning Applications:

18/01463/FUL Hadrian Hotel – Refused, but it is believed that the applicant might have submitted altered plans which may be acceptable to CC

18/03085/FUL Land West of Chapel Lane – decision has been appealed by applicant.

2080

5. Village Hall Report

(DM) informed the meeting as follows:

·         Meeting has not taken place.

·         Burns Night was a success and a donation will be made to the Alzheimer’s Association.

·         A meeting was held in the hall with the Community Police Officer for the area regarding crime and prevention.

2081

6. Review of Risk Register, Insurance and Finances.

(BA) no new Risks identified. Finances in order and in line with spending requirements.

2082

7. Date of Next Meeting

Thursday 23^rd May 2019 at 7:30pm

2083

8 Any Other Business:

1/ Litter Pick – date to be Saturday 13^th April 10:30am meeting at Notice Board.

2/ (DM) and (BE) attended meeting with Humshaugh regarding footpaths in the area between Humshaugh and Wall Village. Their aim is to publish a guide to circular footpaths in the area, but some of these could benefit from rerouting to avoid busy roads, possibly using paths marked on old maps of the area but are no longer signed or obvious. (DM) and (BE) had indicated support for the proposal, where the paths wee located in Wall Parish. Members of Humshaugh Council will be contacting Tim Fish, CC Footpaths Officer, to investigate reinstating these routes.  

3/ (DM) complaints made regarding dog dirt on New and Old Lanes. Suggest a Dog Litter sign attached to the existing footpath sign.

4/ The stream near to Planetrees is eroding the side of the road again. Belongs to Mike Douglas. (JL) will speak to Mike or sort the problem himself.

Draft

Minutes of the Parish Council Meeting

held on Thursday 24^th January 2019

 in Wall Village Hall at 7:30pm

Present

·         Cllrs: David Mason (DM), Kathy Rogstad (Chair) (KR), Tim McArdle (TM), Rupert Gibson (County Councillor) RG.

·         Clerk: Brian Alger (BA)

Minutes Number       Number

Description

2064

1. Apologies for absence:

Cllrs: John Lamb (JL), Bob Elliott (BE), Stephen Kendall (SK).

2065

2. Minutes of the last meeting:

The minutes were approved as being an accurate record of the previous meeting.

2066

3. Matters Arising

a. Parish Council’s Strimmer

(DM) We are still looking for a new volunteer to make up the numbers on the strimming team.

2068

b. The Hollow Project

(KR) Nothing further to report currently.

2069

c. Toilets

(DM) The toilet seat and light have now been repaired by CC on request by WPC.

2070

d. Flashing 30mph sign on A6079

(RG) Speed camera sign has been requested and awaiting delivery. (BE) has been sent the wrong equipment to recharge the speed sign – he has requested further advice from the manufacturers.

2071

e. Grass Cutting

(BA) has heard back from CC who, after the complaint was submitted regarding lack of cuts during last season, have offered a 25% discount. Councillors agree to the discount. (BA) informed the meeting that the bill, due on 11/1/19, has been paid and he will request the discount be refunded to our bank account.

Having now received 3 quotes for grass cutting for the coming season it was agreed that the contract should be offered to Chris Mowatt CM Commercial (NE) ltd.

(BA) will make contact with the company and set out terms, documented, with regard to the areas and number of cuts – this will include extra cuts agreed with Chris as and when needed and within the budget set aside for this task.

2072

f. Parish Trees

(DM) there is still a tree which is leaning next to the toilet block. (BA) reports that this has been reported to CC on 2 occasions, (last time 10/12/18), and they stated it was in hand. (JL) has agreed to remove the tree on the green, which appears to be dead, if it does not show signs of life in Spring.

2073

g. Gully on the Green

Waiting for the ground to dry out.

2074

h. Lay By/Bins

(BA) has received quotes from CC in respect of replacing the damaged,,now removed, bin at the lay by.

Council agreed to CC replacing it with a modern post and bin. (DM) suggests that the new bin is place ½ way down the lay by on the grassed area between the lay by and main road. Agreed.

(BA) to arrange.  

2075

i. Speed limit High/Low Barnes

(BA) reports that he sent an email back to the complainant after the last meeting. (RG) informed the meeting that the traffic calming measures have now been completed. Councillors agreed that this can now be removed from the agenda pending any further contact/complaints about the problem.

2076

j. Campers parking on the green.

(BA) is looking into acquiring new signs for the toilet block to replace the existing one with new terms and conditions for overnight campers. (DM) suggested that Top Signs in Hexham provide signs for outdoor use. (BA) will contact them for a quote. (KR) will place a notice in the village new letter regarding camping and the measures being taken by WPC. Sign post for the green to be acquired after the meeting in March.

2077

k. St Oswald’s wall; and gate

(DM) Jeff Hog has been spoken to and is aware of the work needed to be done. (DM) will speak to John Rey but feels the previous quote may be on the low side and could rise due to the amount of work needed to repair the wall and gate.

2078

l. Swings and Play Area

(KR) suggested the levelling the land around the swings and reseeding to take place in March. Agreed. (DM) suggested using soil from the mole hills, which are becoming a problem, is used for levelling. It was also suggested by (DM) that a post and board would be preferable, for information signs, to be place near to the picnic benches and swings.

2079

m. Precept

(BA) circulated, via email to councillors as requested after the last meeting, the suggested increase of 5% in respect of 2019/20 Precept. Councillors agreed that the rise was justified and would help towards the extra grass cuts. (BA) will submit request to CC.

2080

2081

n. Trees overhanging the pavement at Halton Grange

(BA) will attempt to contact the Estate Agents, (Sanderson and Young?), responsible for the sale of the property to inform the owners of the problem. Hopefully this will result in the trees being cut back.

o. Inspection – Parish Buildings etc.

(BA) reports that the six-monthly inspection of land and buildings, the responsibility of WPC, was in order.

2082

4. Planning Applications:

18/03309/FUL, East Grottington, Hallington NE19 2LB – Granted.

18/01463/FUL Hadrian Hotel, Wall, NE46 4EE – comments submitted 24/12/18.

2083

5. Village Hall Report

(DM) informed the meeting as follows:

·         Date of last meeting – Mon 14/1/19

·         Treasurers report – Approx. £8,000.00 in savings account and £2,000.00 in current account

·         A new hire agreement has been drafted with a £50.00 discretionary, refundable, deposit to be applied when food is included in the function. To be ratified at AGM in April.

·         A new cleaning rota to be prepared for 2019.

·         Burns Night is to be held on 26/1/19. As of now 53 tickets have been sold – hoping to get up to 70 before the night.

·         New chairs- have been quoted £29.95 per chair replacement. Further consideration next meeting.

·         Community Crime Prevention – A meeting was held in the Village Hall and was attended by representatives from several Village Halls. Community Police Officer will assess comments and arrange another meeting.

·         Still no permanent secretary.

·         Request for regular users to contact D. Easby with dates for 2019.

·         Date of next meeting – Monday 15/4/19 – AGM and GCM

2084

6. Review of Risk Register, Insurance and Finances.

(BA) no new Risks identified. Finances in order and in line with spending requirements.

2085

7. Date of Next Meeting

Thursday 21^st March 2019 at 7:30pm

2086

8 Any Other Business:

(DM) Re Village Information Card: this is out of date. It has been in existence for a number of years and was intended to give residents handy guide to useful telephone numbers and contacts. After discussion it was decided that, due to the development of modern technology, the information held on the card is easily accessible to most people and no longer required.

(DM) Kirsten Francis is intending to publish a booklet showing footpaths and walks around Humshaugh and Wall areas. (DM) suggested a meeting to discuss. (BA) and (KR) would be willing to attend. (DM) to arrange.

(RG) Chapel Lane has not, yet, had the potholes repaired. He has reminded CC and hopefully it will be done soon.

(DM) has a questionnaire from the ‘Centre for Regional Economic & Social Research’ regarding assets owned by the village and usage etc. He will liaise with the Village Hall Committee to complete the form.

(DM)  informed the meeting he'd been copied into an email from Jane Wrigley to Historic England concerning work being carried out on the fell.

(BE) Chair for next meeting in March

Draft

Minutes of the Parish Council Meeting held on Thursday 22nd November 2018

 in Wall Village Hall at 7:30pm

Present

·         Cllrs: David Mason (DM), Kathy Rogstad (Chair) (KR), Stephen Kendall (SK), Rupert Gibson (County Councillor) RG.

·         Clerk: Brian Alger (BA)

Minutes        

 Number

Description

2039

1. Apologies for absence:

Cllrs: John Lamb (JL), Tim McArdle (TM), Bob Elliott (BE).

2040

2. Minutes of the last meeting:

The minutes were approved as being an accurate record of the previous meeting.

2041

3. Matters Arising

a. Parish Council’s Strimmer

(DM) One of the volunteers, Paul Spear, has dropped out from the rota. (DM) has added the cleaning of the phone box and bus stop to the Strimmer group during the season. (DM) will check them during the winter months.

2042

b. The Hollow Project

(KR) The project is still ongoing, and the wildflower meadow was cut by Matthew Hope and debris cleared. More plugs to be planted in Spring.

2043

c. Toilets

(DM) One of the seats in the gents is broken and in need of replacing also, the interior light in the gents is out. (BA) to report to CC.

2044

d. Flashing 30mph sign on A6079

(RG) has ordered a ‘speed camera’ sign to be attached to the permanent post under the flashing speed warning to slow traffic further.

2045

e. Grass Cutting

(DN) reports that the grass has been cut as follows this season:

7.7 cuts to front green a total of 8

7.75 cuts to rear green

There should be a minimum of 10 cuts between April and September according to the contract between WPS and CC. This also includes strimming around lamp posts and furniture which does not appear to have been completed. (BA) to make complaint to CC.

2 quotes have been received so far in respect of grass cutting. The lowest is from Matthew Hope – C M Commercial – who has agreed to cut the grass at the same price we paid the Council this year.

In principal the Councillors feel inclined to employ C M Commercial for next season but wait to hear from the CC after the complaint is made.

2046

f. Parish Trees

Apparent dead tree on back green is to be monitored and if it does not revive in the Spring then it will be removed.

(BA) enquired with CC regarding responsibility for the copse at the toilet block which they have confirmed belongs to CC and they will have a team check the trees which have fallen branches and one which is leaning.  

2047

g. Gully on the Green

(DM) will liaise with (JL) and have the hole covered.

2048

h. Dog Fouling

(DM) appears this is no longer a concern and can be removed from the Agenda.  

2049

i. Lay By

(DM) The broken bin has been removed and asked the meeting if it should be replaced with a permanent plastic bin. (BA) will enquire with CC and obtain quotes to replace the bin.

2050

j. Speed limit High/Low Barns

At the request of residents at High and Low Barns, who are attempting to get the speed limit reduced to 40mph in the area of the A6079 at the entrance to their properties as a matter of safety, a discussion took place as to whether WPC would support the proposal. (RG) is of the opinion that as this is an A road CC would be reluctant to reduce the existing speed limit. (RG) stated that CC are in the process of attempting to slow the traffic down at this location by use of signage and road markings. WPC agreed that it would wait and see what impact the traffic calming has before making comment. (BA) to reply to initial email.

2051

k. Local Transport Plan.

(BA) states that the suggestions have been submitted. Councillors agreed to remove this from the agenda.

2052

l. Campers parking on the green

(BA) asked the meeting if they were happy with the wording of the signs to be placed on the toilets and green in respect of camping in the area. Agreed. (BA) will look into having the signs made up. (KR) suggested that ‘No Vehicular Access’ signs be considered and erected in Spring. Agreed.  

2053

m. St Oswald’s wall and gate

(DM) reports that Geoff has assessed the wall and gate and it would cost about £230 to have the work completed. The Friends of St. Oswald’s will donate £150 towards the work required.

2054

2055

n. Swings and Play Area

(BA) reports that the swings have now been erected. (DM) feels that the matting around the toddler’s swings should be pegged down which he will arrange. The ground also needs levelling out and re seeded around March time. (DM) is now in possession of the ‘NO Kite’ signs which are to be placed near to the picnic tables on back green. (BA) to look into obtaining posts for them to be attached. (SK) will have cricket concrete wicket removed.

o. Christmas Gifts for Pensioners.

(DM) has the complete list of pensioners who will benefit from the Christmas gifts. He will arrange the purchase of the vegetables etc. Agreed that assembling the gift packages would take place on Thursday 20^th December.

2056

p. Charitable Donations

(BA) presented the meeting with a list of Charitable Donations to agree on.

British Legion £68

Citizens Advice £50

Air Ambulance £150

Tynedale Hospice £150

Northumberland Domestic Abuse £50

North Theatre Company £25

Age UK £25

Core Music (Hexham) £25

2057

q. Precept

(BA) presented the meeting with the current Precept requirements and costings. Councillors requested more time to think about the proposed raise before deciding.

(BA) will circulate costings to all Councillors for consideration.

2058

r. Trees overhanging Halton Grange.

(BE) asked for this to be discussed in his absence. The trees at Halton Grange are encroaching onto the footpath and wondered if the CC would be able to assist and bill the owner for any work undertaken. (RG) stated this was not something CC would get involved in and WPC are responsible for contacting the owner however, he would make enquiries into the matter.

2059

4. Planning Applications

18/01570/FUL – Land South of Quarry House – Granted.

18/03085/FUL – Land West of Chapel Lane - Refused

18/03309/FUL – East Grottington, Hallington, NE19 2LB - Ongoing.

2060

5. Village Hall Report

(DM) Nothing to report as meeting has not taken place.

2061

6. Review of Risk Register, Insurance and Finances.

(BA) Nothing further for the Risk Register. Finances are online with predicted spending for the year.

2062

Date of Next Meeting

Thursday 24^th January 2019 at 7:30pm

2063

Any Other Business:

(DM) There is an amount of money in the book fund which is available for grants etc. if we need it.

(DM) Cleaning of the village hall will take place on the 3^rd Saturday (19^th) January.

(KR) Chair for next meeting.

Present

·         Cllrs: David Mason (Chair) (DM), Kathy Rogstad (V/Chair) (KR), Tim McArdle (TM), Stephen Kendall (SK), Bob Elliott (BE), Rupert Gibson (County Councillor) RG.

·         Clerk: Brian Alger (BA)

Minutes Number       Number

Description

2017

1. Apologies for absence:

Cllrs: John Lamb (JL).

2018

2. Minutes of the last meeting:

The minutes were approved as being an accurate record of the previous meeting.

2019

3. Matters Arising

a. Parish Council’s Strimmer

(DM) Strimming is going well however (BE) pointed out that the strimmer would benefit from a service in the near future.

2020

b. The Hollow Project

(KR) No further update on the project, work is still ongoing, and the location of the new bench has been agreed.

2021

c. Toilets

(BA) checked the toilets recently and found That the gents cubicle light was not working. (DM) states a toilet seat also needs replacing in the gents. (BA) to contact CC.

2022

d. Flashing 30mph sign on A6079

Appears that the sign has been adjusted now and is more visible to traffic. (BE) states he has received complaints about traffic still speeding through the village and suggested the possibility of volunteers assisting in hand held speed camera checks. (KR) reminded Councillors of the possibility of a speed camera sign being attached to the pole. (RG) will look into both points raised.

2023

e. Grass Cutting

(DN) records kept show that there have been six cuts this season to the front green. Six cuts to the back green but at different times. Bankside at Warden View are still being omitted.

(BA) informed Councillors that he had been approached by a firm called Mowatt who are interested in giving a quote to manage grass cutting in the village. Councillors agreed this would be worth looking into and perhaps 3 quotes would be advisable. (BA) to arrange quotes.

2024

f. Parish Trees

(BA) Although the work was due to start a couple of weeks ago nothing appears to have been done. (BA) will make enquiries with John Harding. (DM) pointed out that the new trees planted at the lay by should be monitored as the bands holding them to the posts appear to be slipping.

2025

g. Gully on the Green

(DM) will liaise with (JL) and have the hole covered.

2026

h. Dog Fouling

The problem appears to be ongoing. (DM) has been checking the area and although clear now this may be due to residents removing the waste themselves. A sign in the area may be appropriate.  

2027

i. Lay By

(DM) pointed out that the concrete litter bin serving the lay by is broken and the litter signs are in a bad state of repair.

(BA) to contact council re the litter bin and Scenic Lay By as it is the responsibility of CC.

2028

j. Northumberland Local Plan Consultation.

(BA) reports that he has submitted the form to CC and this can now be removed from the agenda. Councillors agree.

2029

k. Local Transport Plan.

(BA) states that the suggestions are due by the 30/9/18 and will be submitted in the next couple of days.

2030

l. Campers parking on the green

Councillors discussed the concerns of villagers regarding unwanted campers parking on the green and causing a nuisance and damage over the summer. A lengthy discussion took place with a view to stopping the problem before it gets out of hand. Suggestions included revoking the 24hr camping right, placing chains between the trees to for a physical barrier against vehicles driving onto the green and new signage. It was also suggested that in future campers would be required to gain permission before setting up their equipment. (BA) will look into signage and was quite prepared to act as first point of contact to potential campers.

The Sign will read as follows: ‘This is a recreational area for Wall Village. No vehicular access or parking permitted and 24hr camping only with advanced permission from Wall Parish Council. No fires or barbeques allowed’. (contact details to be added)

(BA) to deal with signage and enter instructions to campers on website.

2031

M. St Oswald’s wall and gate

(DM) reports that the wall has now been repaired but there is still a problem with the wall adjacent to a tree near to the gate which will need to be attended to soon. It may be that an increase in the Precept to cover the work will be required. (DM) will find out the approximate cost of the work.

2032

2033

N. Swings and Play Area

(DM) has examined the seats in the play area and Warden View. They are in need of pressure clean and treatment and suggested that this could be carried out in Spring. Councillors agree.

(BA) informed meeting that the grant for new swings has now been approved and the replacement of existing swings should be carried out in November. Due to a clerical error there would be a £50 shortfall – Councillors agree to cover extra costs from current funds. He also informed meeting that there may be further funding for extra equipment which he would investigate.

(DM) Has had kite flying warning signs produced for the area.

(DM) the concrete cricket wicket still needs to be removed. (SK) will see if he can arrange removal.

Christmas Gifts for Pensioners.

(DM) suggested that the practice be carried on as last year. Councillors agree. To discuss further at next meeting.

2034

4. Planning Applications

18/10573/LBC – Methodist Church, The Chare NE46 3DU - Passed. Councillors still not happy with potential parking problems and suggested a meeting with the new owners. (BA) to arrange.

18/01570/FUL – Land South of Quarry House - No further update.

18/03085/FUL – Land West of Chapel Lane -Ongoing, comments to be submitted.

18/03309/FUL – East Grottington, Hallington, NE19 2LB - No Objections.

2035

5. Village Hall Report

(DM) reports: -

Held 3rd September

·         Still no permanent Secretary

·         Problems with Charity Commission website unable to input financial information.

·         Agreed to use paper towels instead of electric hand driers in toilets.

·         Problems with users of the hall not cleaning thoroughly after use e.g. rubbish bags containing food waste left behind and dishwasher not cleaned out. Also, tables and chairs left in random disorderly fashion. Proposed to take £50 deposit if food is to be served and to monitor more closely.

·         Keeping Hire Contract up to date with legislation changes proving problematic.

·         Accounts remain healthy with all bills and receipts up to date.

·         Following West Northumberland Consortium enquiry regarding availability of WIFI and computers response was that we don’t have either and there is no perceived need in the immediate area however, further discussion to take place regarding possible website for hall.

·         Making positive response to a West Northumberland project to tackle local rural crime.

·         A donation of £200 has been received from ‘persons who had appreciated the atmosphere of the village’ to benefit the people of the village. Agreed to use this towards replacement chairs.

·         Next meeting Mon. 14^th January 2019.

2036

6. Review of Risk Register, Insurance and Finances.

(BA) Nothing further for the Risk Register. Finances are online with predicted spending for the year. The 2^nd Precept payment is now in the bank and the VAT claim has been settled.

2037

Date of Next Meeting

Thursday 22^nd November at 7:30pm

2038

Any Other Business:

(DM) Phone box containing defibrillator could be looked after better, and also Brunton bus shelter. Perhaps Alan Dryden could clean it when doing the toilets? To be added to the strimming rota.

(KR) Chair for next meeting.

Present

·         Cllrs: David Mason (Chair) (DM), Kathy Rogstad (V/Chair) (KR), Tim McArdle (TM), Stephen Kendall (SK).

·         Clerk: Brian Alger (BA)

Minutes Number       Number

Description

1999

1. Apologies for absence:

Cllrs: Rupert Gibson (County Councillor) (RG), Bob Elliott (BE), John Lamb (JL).

2000

2. Minutes of the last meeting:

The minutes were approved as being an accurate record of the previous meeting.

2001

3. Matters Arising

a. Parish Council’s Strimmer

(DM) reports that due to the prolonged period of hot and dry weather the grass has not grown therefore very little strimming was required. The grass and hedge opposite the Wall Garage need cutting back. (DM) and (BE) will deal.

2002

b. The Hollow Project

(KR) reports that due to the hot dry spell a lot of the plants have not taken although the area still looks better than before. The gardener has suggested that locals could be supplied with seed plugs to grow on ready for planting. (DM) pointed out that the table and seat final positioning needs to be established. (KR) will give the gardener the go-ahead to order the seat and table in readiness. A decision will then be made on positioning.

2003

c. Toilets

(DM) checked the toilets recently and found that the work ordered previously has been carried out but not to a high standard. The painting of the woodwork has been carried out but the rotten wood does not seem to have been removed from the facia boards and painted over.

Lighting in the ladies and gents does not appear to be working and the cistern (newly replaced) is not flushing. (BA)to report faults.

2004

d. Flashing 30mph sign on A6079

(DM) reports that the maintenance kit for the permanent sign has now been delivered and is with (BE). Councillors agreed that the sign does appear to be having the desired effect and traffic, overall, appears to be slowing down when warning light flashes.

2005

e. Grass Cutting

The extra cut was carried out in readiness for the fete and grass cuttings removed. No grass cutting has taken place in the rest of the village for some weeks. This may be to do with the hot, dry spell but (DM) made the point that if we do not receive the number of cuts contracted then perhaps we should be asking for a refund. Situation to be monitored.

2006

f. Parish Trees

(BA) reports that John Harding will be carrying out the work required, as highlighted in the survey, for insurance purposes. It will take about 5 weeks for the permissions to be granted by CC. (DM) pointed out that there is a Beech tree near to the bins on the green which may be dead. If it does not recover after the dry spell, then it may need to be removed.   To be monitored.

2007

g. Gully on the Green

(DM) will liaise with (JL) and have the work done now that the ground is dry.

2008

h. Dog Fouling

The problem seems to have been resolved and no further incidents at this time reported. (BA) has signs which can be displayed in the area if needed.  

2009

i. RoSPA Report

Councillors discussed the report and findings. (DM) believes, due to health and safety, there should be a ‘No Flying Kites’ sign on the back green due to power lines. Agreed.

(DM) also states that the seats and table on the green need treating against the weather. He will assess the job and report at next meeting as to what is required.

(DM) the concrete cricket wicket, mentioned in the report, is cracked and as it is no longer used should be removed. (KR) and (SK) will take a look as they have contacts who may have the equipment to remove the concrete.

2010

j. Northumberland Local Plan Consultation.

A lengthy discussion took place with regards to the plan in which it was agreed that councillors would add their views about the proposals and questions to be asked of CC especially around the areas of Sustainability and Green Belt and how they may affect Wall Village in the future. (BA) will submit the final report to CC.

2011

k. Local Transport Plan.

(BA) states that the request for our submissions to the Local Transport Plan department have been received.

(DM) asks that we suggest road surfaces in and out of Wall Village, especially down to Brunton Cross Roads, are re-surfaced as they are in a state of poor repair.

The path out of the village towards the Cross Roads is also in need of attention as it is a well-used part of the Hadrian’s Wall Walk.

Traffic enforcing signs into the village (30mph) are weathered and are almost invisible and should be replaced.

(BA) to submit report to Local Transport department.

2012

l. Campers parking on the green

Councillors discussed the concerns of villagers regarding campers parking on the green. (DM) pointed out that campers have 24hrs to camp on the land as long as it does not prevent children from playing in the area. As this is in the bye laws of the village then there is not a lot the Parish Council can do. If the campers are causing noise nuisance or damage, then this should be reported to the police by the residents making the complaint.

2013

4. Planning Applications

18/01573/LBC Methodist Church alterations – Still ongoing no correspondence from CC yet.

18/01570/Land South West of Quarry House – Still ongoing no correspondence from CC yet.

2014

5. Village Hall Report

(DM) reports: -

Held 1^st June.

·         Funds – over £10,000.00 in various accounts.

·         Still looking for a permanent secretary.

·         Looking at possible electric hand dryers in the toilets to replace the present worn out units.

·         Further discussion to take place on the new Data Protection regulations and Safeguarding policy. This was due to low attendance of members at the meeting.

·         There was a note of concern regarding the poor state of some of the village hall chairs.

              Date of next meeting Monday 3^rd September at 7pm.

2015

6. Review of Risk Register, Insurance and Finances.

(BA) Nothing further for the Risk Register. Finances are online with predicted spending for the year.

2016

Date of Next Meeting

Thursday 20^th September at 7:30pm

Any Other Business:

(DM) Litter pick to be arranged for Saturday 13^th October. Agreed. (BA) to arrange for collection of equipment from CC.

(DM) The trees at Halton Grange have not been cut back, will check with (JL) to see if he had chance to speak to the groundsman/gardener at the house.

There being no further business the meeting closed at 7:35pm.

Minutes of the Parish Council Meeting

held on Thursday 31^st May 2018

 in Wall Village Hall at 7:45pm

Present

·         Cllrs: Kathy Rogstad (Chair) (KR), Bob Elliott (BE), John Lamb (JL), Tim McArdle (TM), Rupert Gibson (RG) (County Councillor).

·         Clerk: Brian Alger (BA)

Minutes Number       Number

Description

1999

1. Apologies for absence:

Stephen Kendall (SK), David Mason (DM)

2000

2. Minutes of the last meeting:

The minutes were approved as being an accurate record of the previous meeting.

2001

3. Matters Arising

a. Parish Council’s Strimmer

Strimming commenced on 28^th May by local volunteers. The areas which are the responsibility of County Council will be monitored to ensure they are cut.

2002

b. The Hollow Project

(KR) reports that this is ongoing and further seeding is to take place in the near future.

2003

c. Toilets

(BA) reports that he has contacted CC with regards to the rotten wood and required painting. He has had a reply from CC stating it will be scheduled for attention soon.

(BA) has reported the damage caused to the lady’s toilet block and dripping pipe in gents to CC.

2004

d. Flashing 30mph sign on A6079

The flashing 30mph sign has been erected near to Warden View however, it was felt that some adjustment may be needed to allow the sign to be seen better by oncoming motorists. (RG) stated that the council should be getting a tool kit for the equipment which will allow the sign to be adjusted as required.

(KR) suggested that another sign attached to the existing pole with a warning of speed cameras may also help to slow traffic down. (RG) will investigate the possibility of having a speed camera sign added.  

2005

e. Grass Cutting

(KR) spoke to Geoff Cairns CC regarding the areas which had been missed on 1^st cut and strimming every 3^rd. cut. Grass cutting will be monitored by members of the Council to ensure we are getting the correct number of cuts and CC are adhering to the contract. (BA) will inform CC of the extra cut for the Fete which is on 21^st July.

2006

f. Dave Westle Memorial

(KR) Trees look excellent and plaque has now been erected by (JL). and the plaque attached by (DM).  (BE) will attempt to straighten one of the trees which has developed a lean.

2007

g. Parish Trees.

(BA) reported to Council that he has now in his possession quotes with regards to the work needed to make the Parish trees safe and conform with the Insurance stipulations. The cost of the work ranged between £2,100.00 and £600.00. Council agreed that John Harding should be instructed to carry out the work at a cost of £600.00. (BA) will contact Mr. Harding.

2008

h. Gully on the green

(JL) will get it done as soon as possible. The ground appears to be drying out now which prevented the work being carried out previously.  

2009

i. General Data Protection Regulations (GDPR)

(BA) reports that Parliament has agreed that there is no need for small Parish Councils to have a Data Protection Controller. The Regulations are 65pages long and most does not apply to Parish Councils. (BA) will monitor any information which is added to the website to ensure it is compliant. Any other information regarding individuals held by the Council should be destroyed if not relevant or ongoing. As the only information held for any amount of time by the Council is concerning Planning Applications, which the Council has already taken advice on, then GDPR should not be an issue. All Councillors are aware of the new regulations.

2010

j. Dog Fouling

It has been reported to and witnessed by members of the Council that dog waste (in bags) is being deposited between The Chare and Chapel Lane instead of taking them home or using the bin provided near to the Notice Board. (BA) will laminate some warning notices to be displayed in the area.

2011

4. Planning Applications.

18/01573/LBC.  Methodist Church, The Chare, Wall NE46 3DU.

Council discussed the proposed plans which are mostly internal. There were no objections raised about the work to be completed.

There were however concerns raised about the proposed use of the building and the possible increase in traffic/parking in the village which is already experiencing problems.

(BA) will reply to the Planning Department with the issues raised and object on the Councils behalf until we have clarification on the points raised.    

2012

5. Village Hall Report

(DM) not present but left typed report for (BA).

AGM held 30^th April.

·         Annual Accounts handed over to Parish Council

·         Same officials appointed but still no Secretary. Chris Jones is temporary minutes secretary / David Easby is temporary booking coordinator, Secretary required as a matter of urgency.

·         Volunteers will be sought to organise fundraising efforts without which the hall will become unviable in time. D Watson (Chairman) emphasised that this is a community facility and requires the support of the whole community. Note: - A large majority of the present committee are significantly beyond retirement age.

·         Joan Proudlock has handed over a large number of photo’s (many mounted on 4 display boards) which are now stored in the Hall and can be brought out at events such as the Village Fete. They depict past events and local people.

·         Date of next meeting 1/6/18 at 7pm.

2013

6. Review of Risk Register and Finances

(BA) presented the end of year Audit and Finance returns which were approved by Council.

2014

7. Precept

(BA) informed the meeting that the 1^st payment has been received.

2015

8. Date of next meeting

Thursday 19^th July 2018 7:30pm.

2016

Any Other Business

(BE) has had a request from Susie Swann who asks if paint can be acquired and purchased by Council for the village bus stop. Council agreed.

(BE) expressed concern that the trees outside Halton Grange were encroaching onto the footpath. (JL) will speak to groundsman and inform him of the situation.

(DM) Possibility of 2 litter picks each year starting this Autumn. Agree. Date to be fixed next meeting.

(DM) Stream on Mike Douglas’s land adjacent to ‘Old Lane’, just below the stile, is partially blocked again and is flowing over onto the lane washing away the edge of the tarmac surface. Potholes are also getting worse. (JL) states that the potholes have been repaired and water is no longer washing over the road he will, however, speak to Mike Douglas.

Chair for next meeting Kathy Rogstad (KR)

There being no further business meeting closed at 9:05pm

Minutes of the Parish Council Meeting held on Thursday 18^th January 2018 in Wall Village Hall at 7:30pm  DRAFT

Present

Cllrs: David Mason (Chair) (DM), Kathy Rogstad (Vice Chair) (KR), Rupert Gibson (RG) (County Councillor). Bob Elliott (BE), Tim McArdle (TM), Stephen Kendall (SK)

Clerk: Brian Alger (BA)

Minutes Number        Number

Description

Actions

1958

1. Apologies for absence:

Apologies were received from Cllr: John Lamb (JL)

1959

2. Minutes of the last meeting:

The minutes were approved as being an accurate record of the previous meeting.

1960

3. Matters Arising

a. Parish Council’s Strimmer

(DM) Hopes to have a meeting on 7/2/18 to organise rotas.

DM

1961

b. The Hollow Project

(KR) reports that there have been no further developments since our last meeting.  She will chase up the invoice for work completed.

KR

1962

c. Toilets

(BA) CC have been contacted regarding the faulty lights. Electrician will check both interior and exterior lighting.

BA

1963

d. Flashing 30mph sign on A6079

(RG) states that CC will fund the full amount with regards to purchasing, installing and maintaining a traffic speed sign on the A6079 Wall (South). The equipment will be supplied by Unipart Dorman and positioned near to Warden View. Council agreed to the proposal. (RG) will be at County Hall next week when he will set the wheels in motion and order the equipment.

(KR) A resident has queried the placement of the speed sign at North end of the village being too far away from the 30mph sign. Council agreed that the sign was in the best position.

 RG

1964

e. Grass Cutting

(BA) reports that he has contacted CC regarding lack of strimming on the bankside near Warden View. This will be included in the coming grass cutting season.

1965

f. Defibrillator/Phone Box

(BA) Electrician stated that he would move the equipment early in the New Year. As yet it has not been moved. (BA) will make enquiries.  

BA

1966

g. Dave Westle Memorial.

Four trees have now been planted on the lay by North of the village. Council agreed that a memorial plaque should also be added with an inscription dedicated to David. The exact wording will be dependent on consultation with Jemima. (DM) and (KR) will deal.

DM, KR

1967

h. Parish Trees

(BE) stated that he was a little disappointed with the report submitted. We asked for a risk assessment on behalf of the Parish Council insurance company however, the report is more concerned with the state of the trees and required pruning etc. as oppose to the risk factor. The accompanying plan of the trees had not been provided by the firm compiling the report. It was decided that Council would wait for the plan before making any decisions and discuss at the next meeting. (BA) will circulate the plan once he receives it.

BA

1968

i. Gully New Lane

(DM) states that there is nothing else the Parish Council can do in this matter. The blocked drain has been reported to CC and this can now be removed from the Agenda. Council agreed. 

DM

1969

j. Village Hall Governing Document(waver)

The Parish Council, who act as Custodian Trustees for Wall Village Hall, have been approached by the Village Hall Committee about functions held at the Hall and specifically in relation to a restriction on the original Governing Document which prevents the sale of alcohol on the premises. It was felt that this restriction, which was added many years ago, is now out of date. It is common practice to allow alcohol to be served at functions today. It was agreed to waiver the restriction and a document was prepared and signed by (DM) and (BE) to this end.

1970

k. Gully, on the green

(DM) it is still too wet to make a repair. When the field has dried out the cover will be replaced.

DM

1971

4. Planning Applications.

NIL.

1972

5. Village Hall Report.

1.Last meeting held Mon 4^th Dec 17.

2.Quote for replacing gutters - £1,598.00

3.Finances - £3,030.00 in Current Account £7,300.40 in Virgin Account includes £121.85 Fireworks money however the collection from the Fireworks event has not been received as yet.

4.Some minor repairs to the hall will be undertaken by Committee members. Grant Aid being investigated in relation to replacing the roof.

5.Events -10/2/18 Church Fundraising – Tickets £7.50 includes food. May – Wedding.  17/6/18 - Open Garden (for church) Village Hall Committee members will proved tea in Village Hall.

6.Committee have a vacancy for a new Secretary.

7.Next meeting – Mon. 29/1/18.

1973

6. Review of Risk Register and Finances

(BA) delivered financial report and current funds available.

(DM) queried whether Risk Register should reflect the new banking arrangements now that the bank account is online. (BE) will draft a new Risk Assessment in relation to the new set up. (DM) also pointed out a couple of amendments which need to be addressed. (BA) will update the register.

BE,BA

1974

7. Precept.

(BA) Informed the Council that perhaps the agreed 5% increase in the Precept was not enough to cover any unexpected expense and in view of the report on the Parish trees. Council agreed. (BA) to contact CC as Precept has already been submitted with a view to resubmitting an amended request.

BA

1975

8. Letters of thanks

Three letters were received from residents thanking the Parish Council for their Christmas gift. These will be filed.

Council agreed to send a letter of thanks and bottle of wine to Geoff and Pauline Harrison for the use of their electricity to light the village Christmas Tree.  

BA, KR

1976

9.  Any other business

Chair for next meeting will be Kathy Rogstad (KR)

(SK) has received a complaint from a resident complaining about parking on the pavements especially at the entrance to West Farm Court making it difficult to drive out. (DM) will speak to resident involved.

Date of next meeting:

Thursday 22^nd March 7:30pm

There being no further business meeting closed at 9:05pm

Minutes of the Parish Council Meeting held on Thursday 20^th July 2017 in Wall Village Hall at 7:30pm                       DRAFT

Present

Cllrs: Bob Elliott (Chair) (BE), Stephen Kendall (SK), Kathy Rogstad (Vice Chair) (KR), Rupert Gibson (RG) (County Councillor).

Clerk: Brian Alger (BA)

Minutes Number        Number

Description

Actions

1891

1. Apologies for absence:

Apologies were received from Cllr. Tim McArdle (TM), David Mason (DM), John Lamb (JL).

1892

2. Minutes of the last meeting:

The minutes were approved as being an accurate record of the previous meeting.

1893

3. Matters Arising

a. Parish Council’s Strimmer

The rota continues to run successfully

1894

b. The Hollow Project

(KR) reports that funds are available and work will start in the Autumn.

1895

c. Follow-up from RoSPA Report

(BA) the report from RoSPA in June was not particularly good and although the equipment passed the inspection there were a number of faults highlighted mostly involving the swings. The report suggested that the council should look to replacing the swings. (BA) is in the process of obtaining estimates for the work and looking into various grants which may be available. (BE) will look into repainting the goal posts.

BA, BE

1896

d. Toilets

(BA) reports that County Council have agreed funds for the removal of the Ivy and this will be done after nesting birds have left. There was concern that the automatic switching for the lights may not be working. (BA) to look into this.

 BA

1897

e. Flashing 30mph sign on A6079

Quite a lengthy discussion over road safety and funding for traffic calming measures through the village along the A6079. (RG) reported that there may be funding available from County Council. Although the priority is on villages with schools Wall should get traffic calming signs and poles. It was decided that WPC would wait until a decision is made by County Council on its budget before continuing with considering funding a system. (KR) pointed out that maintaining such a system would be costly. 

(BE) raised concerns about heavy traffic, quarry lorries and logging lorries) using the A6079. There seems to be an increase in the number passing through, and extension of the times of day involved. (BA) to look into the restrictions in time and numbers (if any) and also try to obtain results from recent traffic survey(which it is assumed has been conducted on behalf of the County Council). 

BA

1898

f. Grass Cutting

The village did not get the extra cut for the village fete event. Contact in council to be spoken to regarding this.

DM,BA

1899

g. Defibrillator/Phone Box

The Defibrillator will be moved to the phone box in due course. Awaiting installation which has been arranged.

BA

1900

h. Dark Skies

In the absence of any response from Allendale Estate, it is assumed they do not object to the Village Hall Dark Skies Status. It is not clear what else is required of the Council, as it now seems to be a matter for the Village Hall Committee.  (BA) to make enquiries re the current position and will speak to Katherine (previous Clerk).

1901

i. Parish Web Site

(BA) reports that the web site is running well and is up to date with requirements for transparency. He has also added a News, Events and Useful Contacts page. This gives links through to various council departments and reports on upcoming events and news in Wall and surrounding areas.  He pointed out that the funding for the website would need to be raised as only 10 pages are available at present which is not enough for the amount of data needed. The cost now is £4.99 a month for 10 pages and would rise to £9.99 a month for unlimited pages. Council agreed increase.  

BA

1902

j. Christmas Tree

(BA) has spoken to Forestry Commission contact who basically stated that the trees they grow are not advisable as they are designed to grow tall without bushing. (BA) to look into obtaining from a commercial grower and cost.

BA

1903

k. Dave Westle Memorial

It was decided that the best option would be to plant trees on the lay by and that Rowan and Whitebeam would be ideal. (KR) suggested that it would be handy to have a map of the area so the Council can indicate where the trees are to be placed when requesting permissions from County Council. (BA) to contact David Brooks at County Council re permissions. 

BA

1904

l. Meeting with Humshaugh Parish Council

(BA) to liaise with Humshaugh Parish Council with a date for a meeting

acceptable to both.

BA

1905

4.  Planning Applications.

Planning application 17/02132/FUL

The Byres 1, West Farm Court, Wall NE46 4DW. (BA) has entered concerns regarding the conversion to the County Council with regards to extra traffic using the access road to the property and parking. Any right of access to be maintained.

(BA) reports that planning application 17/01479/FUL Hadrian Hotel conversion has now been passed.

BA

1906

5. Village Hall Report

• (BE) read out (DM)’s report:
• Meeting held 3rd July 2017
• (DM) informed them that it was probably not legal to report on the Parish Council meetings until the minutes were ratified at the next meeting but did however suggest that anyone interested could look on the web site.
• £2260 in Current Account at date of meeting but real balance was about £1300 taking into account unpaid cheques etc. About £7000.00 in Savings Account.
• It was agreed to hold one fundraising event each year e.g. BBQ, Hog roast, Burns Night, Coffee Morning.
• Suggestions would be welcomed on what might be done to improve the hall/increase its use in the long term.
• There will be a meeting in the Hadrian Hotel at 8pm 25/7 to discuss fundraising event in aid of the bonfire (Sun. 3^rd September).
• Comments have been passed by individuals who distribute the ‘Newsletter’ suggesting that distribution is becoming a problem. It was suggested that the Newsletter might be displayed on the web site (Wall Parish Council) or a Facebook page. Overall this is a PCC matter as they finance the Newsletter. (DM) has spoken to Allison who will bring it up at the next PCC meeting. She believes if it would be easier done electronically but in the past has been rejected by PCC.
• Date of next meeting 4/9/17 at 7pm.

1907

6. Review of Risk Register and Finances

No new risks were raised, except for the Gully at back of Green, see 8 below.

BA reported on the spend to date for the current financial year.

1908

7. Parish Trees Safety

(BE) The trees in the Parish should be surveyed to ascertain any problems that may exist with regards to safety, and it appeared that it might be necessary to draw up a plan of action based upon the survey. (BA) has made enquiries regarding this issue and it appears to fall within the insurance maintained by the Council. The Council needs to ensure it complies with any requirements in this respect by Council insurers; (BA) will contact insurers and obtain recommendations and procedures to comply with any safety concerns.

BA

1909

8. Gully at back of Green.

Investigate flagstone which appears to have collapsed and place on Risk Register as this may be a safety risk.

BA

1910

9. Date of next meeting   Thursday 21^st September 7:30om

1911

10. Any Other Business

(RG) expressed concern about water on New Lane causing a hazard. The water is from the burn which runs into the cundy with accumulating rubbish and leaves being the cause of the overspill. The County Council have fixed their part but the burn is on private land and is the responsibility of the land owner. (BA) to write a letter to the farmer who is believed to be owner, checking whether he is indeed the land owner, and if so, expressing concerns and asking for the problem to be rectified.

BA

1912

11. Kielder Cycle Race

(RG) asks if the Tour of Britain Cycle Race which takes place in September and has a stage which passes to the North of this area be placed on the news section of Wall Parish Council web site. (BA) to update with times and route etc.

BA

1913

12. Chollerford Bridge

(RG) states that work will be starting on Chollerford bridge in September for a period of approx. 4 weeks 9am – 3.30pm. This includes pointing and footpath upgrades. However there will be traffic lights in place and the bridge will not be closed. 

1914

13. Local Transport  Plan